Project Assistant

Summary:
This position is responsible for facilitating the efficient and accurate administration of company projects within the context of the Companys long-term goals and values.

Core Values:
Do the Right Thing whether someone is looking or not; be trustworthy, fair, respectful
Focus on Excellence Continuous improvement; can-do attitude; have openness leading to better results
Bring Value Give rather than take; move things forward; optimize for others
Work as a Team Celebrate wins, learn from losses; work together; support one another

Essential Job Functions: Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.
Assist project team with subcontract agreement coordination, purchase order agreements, and change orders
Assist project team with contract administration
Assist project team with submittal administration
Assist project team with permits and recordations
Assist project team with meeting minutes, if requested
Create and assemble contract and record documents as necessary
Coordinate set-up of field office, utilities, and network/IT
Provide assistance on bid days as necessary
Management of master project files
Perform administrative duties such as typing, filing, copying, and fielding telephone calls
Assist with receptionist duties as assigned
Monitor and maintain office supplies and forms as required

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Core Competencies:
Attention to detail
Ability to work successfully with a team
Ability to represent Company in a professional manner
Ability to work in fast-paced environment
Exceptional organizational and time management skills

Required Experience & Education:
3-5 years secretarial and/or administrative experience
High School Diploma
Proficiency in Microsoft Office Suite

Preferred Experience & Education:
Construction industry experience
Bilingual Spanish/English
Experience with Viewpoint and/or Procore

Work Environment:
This position works in a standard office environment.

Physical & Mental Demands:
The physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Regularly required to sit for extended periods while working on a computer, with occasional standing and walking to attend meetings or collaborate with team members.
Regular lifting of materials weighing up to 20 pounds.
Must have the ability to see and read on computer screens, proposals, contracts, and other documentation with accuracy to ensure clear interpretation and attention to detail.
Ability to reach, stretch, kneel, squat, bend, and sit up for up to six hours at a time.

Work Hours:
As dictated by management, Monday-Friday

Travel:
Limited as required

Disclaimer: This job description shall not constitute or be construed as a promise of employment or as a contract between Landis Construction and any of its employees.