Jury Coordinator

Job Posting: Notice of Vacancy

It is the intention of the LaSalle County Judiciary Department to fill one or more

vacancies in the following job classification:

Job Classification: Jury Coordinator

Location: LaSalle County

Department: Jury Commission

707 Etna Road

Ottawa, IL 61350

Regular Work Week: Monday through Friday

Hours of Operation: 8:00 a.m. to 4:30 p.m.

Wage: $50,000 - $60,000 annually

based on qualifications and experience

Position is: Non-Union

See Job Description for Duties, Minimum Qualifications and Physical Demands

Interested persons should apply by completing the County application and

returning it to:

Chief Judge’s Office

Attn: Lori Wakeman

119 W. Madison Street

Room 202

Ottawa, IL 61350

Job Descriptions/Job Posting Jury Coordinator

LaSalle County

Job Description

Job title: Jury Coordinator

Work Location: LaSalle County Governmental Complex

Division/Department: Jury Commission/Judiciary

Reports to: Chief Judge and Court Administrator

Employment Classifications: Salary Grade: __ Full-time Exempt Current Employee holding position is: Salaried _

Essential Duties and Responsibilities:

Under the direction of the Court Administrator and the Chief Judge, and in compliance with applicable laws, court rules and
procedures, the jury coordinator manages and coordinates the jury system in LaSalle County to provide representative juries for
petit, coroner and grand juries.

• Oversees and coordinates jury summons, notification, qualification, selection, utilization and payment. Authorizes and submits

• Coordinates and responds to judges and judicial staff’s juror requests.

• Maintains and updates juror questionnaires and status.

• Manages trial jury, which includes attendance, orientation, dismissal, work certification, and education of jurors regarding court

• Prepares work schedule and supervises jury commissioners. Authorizes and submits jury commissioner’s payroll quarterly to

• Coordinates and supervises clerical staff. Provides hiring input and evaluates jury clerk.

• Assures coverage of jury trials, grand jury and other functions such as mail preparation, data entry, reception and

• Oversees and orders inventory of office supplies, equipment and services within prescribed procedures and

• Prepares reports and statistical information by gathering, compiling and inputting data.

• Maintains and updates office procedures and training manuals for clerical staff/jury commissioners.

• Handles special projects related to the jury commission office such as preparation of budget, verification of returned

• Prepares and submits vouchers for payment to auditor.

• Maintains records such as juror questionnaires, letters, memos, trial documents, juror payroll as required by law.

• Oversees and performs yearly Illinois State Supreme Court juror load and setup.

• Oversees and performs yearly court calendar setup for jury trial dates.

• Discussions by telephone and in person with prospective jurors regarding jury service.

• Adjusts work assignments and schedules in the event of an emergency.

• Prepares reminder and failure to appear notices. Reschedules jurors not attending scheduled jury duty.

• Answers questions from attorneys, general public and other office staff regarding jury issues. Prepares profiles for

• Attends safety and judicial meetings as needed.

• Performs other duties as assigned or directed.

• Maintains compliance with all company policies and procedures.

Education, Skills, Abilities and/or Work Experience Requirements:

• High School Diploma required.

• Associate’s degree in Criminal Justice or five (5) years or more experience working in the court system or related field.

• Must be able to operate office equipment and have experience with computer software applications.

• Excellent verbal and written communication skills.

• Principles and procedures of record keeping.

• Ability to follow direction and work independently with minimal supervision from Court Administrator.

• Ability to maintain confidentiality and courtroom decorum.

• Manage staff, projects and multiple priorities simultaneously.

• Able to make sound decisions and use good judgment.

• Ability to prioritize and assign work.

• Able to communicate effectively and use interpersonal skills to interact with general public, co-workers, supervisor, vendors

• Monitor and evaluate employees.

• Ensure compliance with applicable laws, statutes, resolutions, regulations and statutory requirements.

• Work effectively under stress and provide leadership to resolve issues.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Requires sitting (5-8 hrs), standing/walking (4-6hrs). This position experiences occasional bending, twisting, squatting, climbing and
reaching movements. The employee is frequently required to use hands to fingers, talk, hear and specific vision abilities of close
and distance vision. Defined Sedentary Work - May require lifting up to 20 pounds and carrying objects weighing up to 10 pounds.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to
normal consistent temperatures. The noise level in the work environment is moderate.

This job description is intended to describe the general nature and level of the work being performed by the person in this position.
Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and
"other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position.
Employees holding this position will be required to perform any other job-related duties or tasks as requested by management. All
requirements are subject to possible modification in order to reasonably accommodate individuals with disabilities

LaSalle County reserves the right to modify, interpret, or apply this job description in any way the County desires. This job
description is not intended nor should be construed to be an exhaustive list of all responsibilities, tasks, skills, efforts, working
conditions, or similar behaviors, attributes or requirements associated with this position. The aforementioned job requirements
are subject to change to reasonably accommodate qualified individuals with a disability.

This job description is not an employment contract, implied or otherwise. Except as otherwise provided by a collective
bargaining agreement or applicable law, all employees are at-will. This job description is not intended to void, replace, or
conflict with negotiated union contracts. To the extent a collective bargaining agreement conflicts with this job description, the
collective bargaining agreement shall supersede and/or modify this job description.

I have read, reviewed and agree that this job description accurately reflects the position.

ACKNOWLEDGEMENT
I have read or had explained the essential duties, responsibilities and minimum qualifications of this position for which I am
expected to perform. I have reviewed the essential functions and work environment characteristics and I understand them
completely.