Administrative Assistant

ABOUT THE COMPANY

Founded in 1888, Lee Kum Kee, a Hong Kong-based global food company, specializes in creating condiments and sauces that promote Chinese cuisine worldwide. With more than 200 products to choose from, Lee Kum Kee takes the mystery out of cooking authentic and delicious Asian foods in the comfort of your kitchen. Lee Kum Kee is committed to providing authentic and innovative condiments and sauces featuring the highest quality ingredients. Armed with a unique management culture, stringent quality control, superb and innovative products, coupled with the century-long brand reputation, Lee Kum Kee has achieved unanimous recognition and won numerous prestigious awards.

Lee Kum Kee (USA) Inc., a division of Lee Kum Kee International Holdings Ltd., has its headquarters and manufacturing facilities in Southern California with more than 300 employees. We are looking for the best and brightest talents to join our company and work together to bring the next level of success!

POSITION SUMMARY

The Administrative Assistant is responsible for providing comprehensive administrative support to ensure efficient operation of the HR office. This role involves managing schedules, facilitating communication, and assisting with various administrative tasks.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manage administrative tasks including but not limited to interaction with vendors & landlords regarding the maintenance of the facilities & parking lots, office equipment & supplies, office & cubicle assignment & relocations, phone lists, business card ordering and distribution, licenses and permits, general liability and auto insurance and etc.
• Coordinate travel and accommodation arrangements for visitors, out-of-state job applicants and employees as required.
• Schedule and coordinate Headquarters and Zone meetings upon request.
• Assist with employee relations and walk-in customers activities in HR office, including addressing their queries and issues, and translation services as needed.
• Prepare meeting documentation and reports, and provide translation (English-Chinese) as required.
• Assist in the orientation of new employees and the preparation of related materials.
• Act as a receptionist during the absence or lunch break of the receptionist at Inc and Plant.
• Assist with payroll functions by distributing checks to respective functions.
• Organize and maintain supplies in the HR office.
• Assist in ad hoc projects, such as volunteer activities, luncheon, corporate events & etc.
• Perform other duties as required or assigned.

COMPETENCIES

• Problem Solving
• Action Oriented
• Planning & Organizing
• Customer Focus
• Self-Development

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each major responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the major responsibilities.

1. EDUCATION, SKILLS and EXPERIENCE

• Minimum A.S./A.A. degree in Business Administration or related discipline from an accredited university/college and a minimum of 3 years of related work experience. Bachelor’s degree is preferred.
• Must be proficient in Microsoft Office suite – Word, Excel, Outlook & PowerPoint.
• Strong organizational, time management, critical thinking, and analytical skills.
• Must be a fast learner with self-motivation and an ability to prioritize and multitask several projects at the same time; follow through and complete the assigned duties on time.
• Must be proactive, organized and detail-oriented.
• Strong interpersonal skills with an ability to deal with all levels of employees.
• Ability to deal with problems involving few concrete variables in complex situation.

1. LANGUAGE SKILLS

• The individual must be able to speak, read and write both English & Chinese fluently.
• Bilingual skills (read, speak and write) in Chinese / Spanish is a plus.

1. MATHEMATICAL SKILLS

• Must be able to apply basic mathematical concepts to perform daily functions.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.

1. PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to use hands, arms and fingers while working at computer keyboard and office equipment to perform daily job functions.
• Required to stand, sit, kneel, and walk when performing essential job functions.
• Occasional lifting and/or moving up to 20 pounds.

1. WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• The noise level in the work environment is light.
• The position is sited in an office setting but requires sitting at or visiting the plant and warehouse from time to time.
• This is a 100% onsite position.

It is Lee Kum Kee’s policy to seek and employ the most qualified persons in all jobs in a manner which will ensure equal employment opportunity as well as administer personnel actions in a manner as to not discriminate against any person on the basis of race, color, religion, national origin, age, sex, sexual orientation, disability or protected veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.