LEER - Receptionist

RECEPTIONIST

Position: Receptionist
Job Classification: Office, Hourly
Reports To: Controller
Location: LEER Group – East
Date: December 16, 2024
About LEER Group http://www.leer.com/

Overall Responsibilities:
The Receptionist is an office support position that reports to the on-site Controller. Primary duties for this position will include greeting visitors and filing invoices and dealer cards. Other duties include preparing packages for UPS shipment, and maintaining log and documents for Vendors and Subcontractors. Other administrative duties including cross-training in various areas of the office will be included as needed. This person must be able to work with little to no supervision.

RESPONSIBILITIES:

• Duties will include Computer work, sorting documents, assisting with team members, processing, and filing documents.
• This employee must be able to work with little to no supervision. This person will be overseeing confidential information.
• Responsible for handling front office reception and administration duties.
• Greeting visitors, vendors and applicants.
• Answering phones, handling company inquiries, and sorting and distributing mail.
• Empty driver pouches & sort.
• Accurately file dealer cards and invoices.
• Update and maintain dealer cards.
• Answer emails from corporate.
• Update and maintain information with the Canadian broker.
• Communicate effectively with Transportation manager and with drivers.
• Daily UPS invoicing.
• Type up delivery schedule and distribute.
• Type up driver pay sheets.
• Cross-training in various areas of the office as needed.

Characteristics and skills:

• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Must be able to manage multiple priorities and collaborate cross-functionally with on-site and remote teams to achieve results.

Educational and other requirements:

• High School Diploma required or equivalent years of experience in clerical, accounting, or finance.
• Work well within a team environment. Willingness to work a flexible schedule. Work may require weekend and/or evening work.
• Ability to multitask, effective time management skills and a basis for action.
• Must have fluent computer skills in Microsoft Office and related software packages.
• Excellent written and verbal communication skills.
• Very sharp, innovative, and accustomed to “figuring it out.”
• Mature judgment and decision-making ability.

CODE OF ETHICS:
LEER GROUP requires the highest standard of ethics in all business dealings, with customers, suppliers, advisors, employees, and authorities. The Receptionist shall actively ensure that his/her own activities and those of all employees within the team meet this obligation.

SAFETY:
Safety is paramount at any LEER GROUP operation. The Receptionist is expected to be familiar with the company’s safety program and always enforce the safety policy. Never walk past an unsafe act.