PPI Administrator, Part-Time

Part Time Inspections Admin

**** Interview's will begin end of December, start date in January

JOB DESCRIPTION:

We are seeking a highly organized and proactive administrative professional to provide support to our building inspection team. The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to effectively manage multiple priorities. In this role, you will coordinate with jurisdictions and collaborate with other team members to ensure inspections are scheduled, completed, and documented efficiently. Responsibilities include managing paperwork, ensuring client satisfaction, and maintaining high standards of work quality. Success in this role requires meeting deadlines and taking initiative in a fast-paced environment.

SUCCESS LOOKS LIKE – Company Wide:

Providing Quality Engineering at a Fair Price

Most Enjoyable Place to Work – Most Respected Engineering Firm in Town

Building Better

Business can be a powerful force for good in the world, we can and should leverage Legacy to do that in the most effective way possible.

• Team Members: Support growth of our employees and their families – personally, professionally, financially, etc.
• Buildings: Help our clients build as efficiently as possible, correctly
• World: Using our time, resources and finances to positively impact the world around us.

Core Values

• Client Focus – We treat our clients with the utmost respect, going the extra mile to understand, anticipate and fulfill their needs.
• Collaboration & Communication – We work together with trust and respect - ensuring clear, open and prompt communication internally and externally.
• Accountability & Integrity – We take ownership of our actions and deliver results with honesty, respect and responsibility.
• Team Dedication – We are committed to supporting each other's growth and success.
• Servant Leadership – With humble hearts, we are always teaching, learning and empowering others to grow and reach their goals.

SUCCESS LOOKS LIKE – This Role:

PPI Workflow Process -

• Check COJ(City of Jacksonville) website throughout the day for permit issues
• Schedule new inspections daily into scheduling system.
• Utilize several jurisdiction and county websites for building permit review, inspection scheduling, reports, and resulting inspections.
• Close out inspections and send reports to jurisdictions throughout the day.
• Invoice clients and contact for payments.
• Check email frequently for possible new project inspections and client correspondence.
• Communicate with other departments on joint-projects and clients.
• Check voicemail and Ring Central for messages from clients and handle appropriately.
• Learn to become backup for the Plan Review department.
• Additional tasks assigned as needed.

Schedule:

• Day shift
• Monday to Friday - Part time, more hours if needed
• No nights
• No weekends
• Work Location: In office

Qualifications for Success

• Bachelor's (Preferred)
• Administrative: 3 years (Preferred)
• Construction (office or field): 1 year (Preferred)
• Private Provider Inspections: 1 year (Preferred)
• Professional Customer Service Skills
• Excellent Interpersonal Skills
• Critical Thinking is a must
• Analytical
• Entrepreneur mindset
• QuickBooks experience is a plus
• Multi-tasker
• Excellent Time Management and Organizational Skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Enjoys learning new skills to progress themselves
• Previous experience in Construction, Engineering, and Scheduling services are a plus