Accounts Payable Manager

The Accounts Payable Manager is responsible for managing and processing financial transactions related to accounts payable, ensuring timely and accurate payment to vendors and suppliers. This role requires attention to detail, strong organizational skills, and proficiency in accounting systems.

Key Responsibilities:

Invoice Processing

• Review, verify, and process invoices for goods and services received.
• Match invoices to purchase orders (POs) and receipts, ensuring accuracy and compliance with company policies.
• Address discrepancies in billing and resolve invoice-related issues with vendors or internal teams.

Payment Processing

• Prepare and process payments, including checks, ACH transfers, and wire transactions, in a timely manner.
• Ensure proper approvals and documentation are in place for all payments.
• Monitor payment schedules to avoid late fees and optimize cash flow.

Vendor Management

• Maintain accurate and up-to-date vendor records in the accounting system.
• Respond to vendor inquiries and resolve payment-related issues promptly and professionally.
• Reconcile vendor statements and address outstanding balances.
• Manage annual 1099 preparation and submission process in compliance with IRS guidelines.

Grant Management

• Monitor grant budgets and expenditures to ensure alignment with funding restrictions and requirements.
• Prepare and submit detailed and accurate reports to funders in compliance with grant agreements and deadlines, including the Kentucky Matching Funds and American Rescue Plan Act (ARPA) programs.
• Ensure all reports meet organizational policies, grant guidelines, and regulatory requirements.
• Maintain accurate and organized documentation of grant reports, agreements, and related correspondence.
• Assist in internal and external audits related to grant funding.

Reconciliation and Reporting

• Assist with month-end closing activities by reconciling accounts payable balances.
• Generate AP reports, such as aging reports and payment summaries, for management review.
• Run and review a report showing all open POs monthly. Research any that are old, appear as duplicates, etc. and resolve issues or close POs.
• Support internal and external audits by providing requested documentation and reports.

Compliance and Policy Adherence

• Ensure compliance with company policies, accounting standards, and legal requirements.
• Maintain accurate and organized financial records for audit purposes.
• Identify and implement process improvements to enhance efficiency in AP and grant management workflows.

General

• Other duties as assigned.

Qualifications and Requirements

Education and Experience

• High school diploma or GED required; associate or bachelor’s degree in accounting, finance, or a related field preferred.
• 2 years of experience in accounts payable or general accounting roles.

Skills and Competencies

• Proficiency in accounting software (e.g., SAGE Intacct) and Microsoft Excel.
• Strong understanding of accounts payable processes and general accounting principles.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Louisville, KY 40202 (Required)

Work Location: In person

Salary : $55,000 - $65,000