Administrative Assistant, Facilities

The Facilities Administrative Assistant will work closely with the Sr Director and VP of Facilities and perform a variety of Facilities-related administrative tasks, including assistance with the day to day facilities support, helpdesk monitoring, staff communications across departments, and other tasks as needed. This role will assist in interdepartmental support, support the MFT in terms of Corporate events and support for landlord interactions for administrative matters. They will also provide support for team supervisors and in COI management.

This position will be fully in person.

What you'll do:

• Monitor Facilities Helpdesk and route tasks to individuals as needed
• Monitor Facilities activities from a staff communications perspective, ensuring appropriate coverage

• Enter and manage data entry of significant Facilities tasks, costs and projects into Asana, as directed by Senior Director

• Assists the Sr. Director of Facilities Programs & Systems and the Multi-Function Team supervisor in managing coordination of Cleaning & waste, environmental and specialist services

• Provide administrative support as required to the Space-planning and Property Management teams, including on-site service vendor management and scheduling co-ordination

• Support the management of Landlord services (bike permits; COI coordination; etc.)

• Support the management of procurement of office supplies and ordering from vendors

• Assist Operations Supervisor with print & copy order management

• Support the management of stationery and business card orders company wide

• Contribute to continuous improvement, and make recommendations to Senior Director on all administration matters

What you'll bring:

• Ability to multi-task and prioritize
• Organizational skills
• Time-management skills
• Problem solving skills
• Strong attention to detail

• Proficient in Excel

• Ability to navigate in a Google document base environment

This role will have an annual salary of $47,500 - $52,000.

Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children's Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name. The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. The successful candidate for this position will be an employee of Macmillan Publishing Group, LLC.