What are the responsibilities and job description for the Property Project Assistant position at Main Salvation Army?
PAY RATE: $27.00 PH
THE SALVATION ARMY MISSION STATEMENT:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.
JOB SUMMARY:
The Project Assistant reports to the ARC Command Property Project Manager and is the first point of contact for all property projects. The Project Assistant coordinates all facets of work required to move a project from inception to completion ensuring that all timelines and objectives are realized.
ESSENTIAL JOB DUTIES:
- Review and process property and non-property related projects for the field.
- Provide a comprehensive checklist to the field thereby enabling them to successfully plan and implement their project. The plan will consider all phases of work.
- Build the initial file structures, hard copy and server-based, to house all materials related to each project.
- Enter the project into the ARC project tracking system.
- Record invoices in project workbooks, ensure budget allowance, and ingest and code project invoices in A/P Workflow for payment.
- Review Contract Information Sheets and prepare the Small Projects Contract and Terms & Conditions.
- Receive, review, and compile all checklist documents pertaining to each project.
- Ensure that all project packages are complete, in sequential order, and ready for CFC review, and approval or recommendation.
- Submit to Territorial Headquarters all contracts and property projects recommended by Command Finance Council, and track through final approval.
- Notify appropriate field and THQ personnel of the status of each project as it proceeds through the approval process through TSAMM.
- Property Web addition/deletion requests.
- Promptly notify THQ Property Department in writing of all ARC site closures to avoid paying unnecessary insurance with a copy to the Risk Management department.
- Maintain a bring up file system for all property related items.
EDUCATION AND WORK EXPERIENCE
- High School Diploma or GED Equivalent required.
- Previous experience in project management preferred.
- Experience with Microsoft Office products (MS Project, Word, Excel) required.
QUALIFICATIONS
- Ability to meet deadlines and work with all levels of personnel.
- Ability to work independently with a minimum of supervision.
- Ability to multi-task efficiently in a fast-paced environment
- Detail-oriented and organized.
- Effective English written and verbal communication skills.
- Professional judgment and integrity in handling confidential material.
- Must hold a valid driver’s license.
PHYSICAL REQUIREMENTS:
- Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
- Ability to grasp, push, pull objects such as files, file cabinet drawers, and other office equipment.
- Ability to communicate clearly on the telephone.
- Ability to lift to 30 lbs.
- Ability to perform various repetitive motion tasks.
Salary : $27
