Office Manager

About Us: Maine Integrative Chiropractic is a leading chiropractic clinic dedicated to providing exceptional care to our patients. We focus on holistic health and wellness, helping our patients achieve optimal health through chiropractic services. Our team is passionate, professional, and committed to making a positive impact on the lives of our patients.

Job Summary: We are seeking a friendly, organized, detail oriented and dedicated Office Manager to oversee the daily operations of our office. The ideal candidate will play a crucial role in ensuring that our administrative functions run smoothly and efficiently. This position requires strong organizational skills, the ability to manage multiple tasks, and a proactive approach to problem-solving in a fast-paced environment. The Office Manager will be responsible for supporting and participating in various departments and contributing to a positive work environment.

Duties

• Manage office operations, including clerical and administrative tasks to ensure efficiency.
• Answer phone calls, respond to inquiries, and handle patient communications
• Assist team with phone calls, scheduling, check in and out procedures, therapy.
• Oversee patient processes and maintain accurate insurance and patient records.
• Organize and maintain filing systems for easy access to documents.
• Develop and implement training programs for new employees.
• Coordinate calendar management, scheduling meetings, and appointments for staff.
• Handle staff processing and assist with human resources functions as needed.
• Plan and execute company events, ensuring all logistical details are addressed.
• Serve as the primary point of contact for office-related inquiries and issues, for all patients, staff and doctors.

Qualifications:

• High school diploma or equivalent; additional certification in office administration, managerial experience is a must and medical/healthcare familiarity is a plus.
• Strong communication and interpersonal skills along with excellent organizational and multitasking abilities.
• Proficiency in using office software and equipment (e.g., Microsoft Office, phone systems, scheduling software).
• Knowledge of insurance billing and verification processes is preferred.
• Ability to maintain patient confidentiality and handle sensitive information.
• Friendly, professional demeanor with a strong customer service focus.

Benefits:

· Competitive hourly wage.

· Health insurance (if applicable).

· Paid vacation and major holidays.

· Professional development opportunities.

· Supportive and collaborative work environment.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 10 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 3 years (Required)
• Administrative experience: 4 years (Required)

Ability to Commute:

• Belfast, ME 04915 (Required)

Ability to Relocate:

• Belfast, ME 04915: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $22