Facilities and Maintenance Manager

Malone University

Position Description

Division / Department: Physical Plant

Title: Facilities and Maintenance Manager

JOB SUMMARY

Under direction of the Facilities Director, the Facilities and Maintenance Manager manages the

day-to-day operations of building maintenance activities for facilities in the assigned area.

Oversees daily management of building systems, mechanical, electrical, energy management,

and fire/life safety functional areas. Facilities Manager will also oversee the housekeeping, and

the grounds and service department as needed by the Facilities Director. Develops, recommends,

and administers policies, procedures, and processes in support of departmental operations.

Responds to inquiries and requests for service from internal University departments and

supervises technical trade staff. Helps in the coordination of all work orders involving

Preventative Maintenance Program and work requests to address facilities needs. Achieves

University goals and objectives related to efficient and effective facilities maintenance and

operation.

DISTINGUISHING CHARACTERISTICS

The Facilities and Maintenance Manager carries out policies and procedures with a focus on

building maintenance activities. Facilities Manager will manage and supervise multi-function

maintenance staff, providing direction, guidance, and mentoring on a daily basis. The Facilities

and Maintenance Manager will also assist in directing outside trades for repairs and projects

across the University.

TYPICAL DUTIES AND RESPONSIBILITIES

1. Plans, organizes, maintains, and manages the operations and reliability of University

facilities and general infrastructure systems. Monitors preventative maintenance processes

and programs and facility inspection processes for on-going review of maintenance work.

2. Oversees and coordinates the department’s automated work order and preventive

maintenance system for facilities management. Works with administrators to develop and

modify preventative maintenance programs, including updating preventative maintenance

routines based on manufacturer’s maintenance schedules.

3. Leads and participates in technical discussions about the operation of building systems

explaining technical operations to diverse audiences when necessary, including subordinates

and higher level management.

4. Inspects facilities for needed maintenance work or views work orders, complaints, and other

requests for services received from Faculty, Staff, and Students. Leads and inspects

preventative maintenance work efforts and other work requests in terms of progress and

completion.

5. Inspects performed work by service work contractors for boiler, HVAC, plumbing, electrical,

elevator, and other service contacts.

6. Coordinates the acquisition of supplies and materials to complete maintenance work

activities via shop stock, warehouse, storeroom and/or local suppliers.

7. Manages annual budget for the maintenance department.

8. Fiscal management activities associated with building maintenance activities, which would

include: preparing purchase orders for maintenance related work to acquire trades and

professional assistance.

9. Assists in department capital budget planning in relation to building maintenance capital

renewal projects, ensures compliance with university purchasing rules; and/or, performs

other related activities such as obtaining price quotes and bids.

10. Collaborates with Project Manager in scheduling and coordinating the work of external

construction contractors to ensure terms of agreements are met and work is completed

satisfactorily. Identifies projects that can be completed more economically by internal staff.

11. Participates in/on a variety of meetings, committees, task forces, and/or other related groups

to communicate information regarding services, programs, areas of opportunity, and/or other

pertinent information as appropriate.

12. Responds to emergency situations as required. (During regular business hours or after hours)

13. Facilities Manager would also have the ability to direct housekeeping staff and grounds and

service personnel as needed as directed by the Facilities Director.

14. Positions in this classification may perform all or some of the responsibilities above and all

positions perform other related duties as assigned.

15. Monitors the safety and addresses safety concerns across the University. This includes:

correct PPE, ADA, and OSHA regulations.

MINIMUM QUALIFICATIONS

A degree in Construction Management, Building Maintenance, or a related building

maintenance or construction field. Relevant experience may substitute for the degree

requirement on a year-for-year basis. Six years progressively responsible, professional

maintenance experience, including three years of experience supervising or leading the work of

others.

Possession of a valid driver’s license is required at time of hire.

KNOWLEDGE AND SKILLS

Knowledge of:

· Personnel management;

· Facilities maintenance principles and practices;

· Contract management principles and practices;

· Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes of

assigned areas of responsibility

· Budgeting principles and practices;

· Procurement principles and practices;

· Project management principles;

· Preventative maintenance principles and practices;

· Operating characteristics and principles of building mechanical systems such as

Variable Air Volume (VAV), Dual Duct, and Multi-Zone air handlers, chillers, cooling

towers, boilers, pumps, emergency generators, and electrical panels;

· Methods of utilizing maintenance work order tracking systems (such as the Dude

Solutions Maintenance Management System) to maximize efficient and effective planning

and execution of facilities maintenance work (preventative maintenance or on-going work

requests);

· Use and application of standard office support software, including email/calendar

tools, word processing, and spreadsheet applications.

Demonstrated Skill in:

· Analyzing and making sound recommendations on management and administrative

issues, including identifying alternative solutions, projecting consequences of proposed

actions, and making recommendations in support of goals;

· Leading staff; including planning and scheduling work, overseeing project teams,

mediating conflict and providing feedback on employee performance;

· Developing long-range renovation and maintenance schedules and estimating costs

over time;

· Establishing maintenance standards to assure continuous serviceability of buildings

and structures;

· Reading and interpreting construction blueprints, specifications, drawings, maps,

and/or other related technical documents;

· Managing complex, multi-discipline projects involving multiple locations;

· Interpreting and applying applicable laws, rules, and regulations;

· Managing service contracts and vendors;

· Analyzing, developing and implementing programs, policies and procedures in

assigned area of responsibility;

· Coordinating activities with other internal departments, the community, and/or

external agencies;

· Preparing a variety of reports related to operational activities, including quantitative

or budgetary analysis;

· Working effectively with diverse client and employee groups;

· Utilizing computer technology used for work planning, communication, data

gathering and reporting, including email/calendar tools, spreadsheets and word processing

tools;

· Communicating effectively through oral and written mediums.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work is generally performed in a variety of environments: office, interior operational settings,

and outdoors, with frequent interruptions and irregularities in the work schedule. Frequent

walking, standing, climbing, lifting, stooping, or carrying of equipment and materials may be

required. Incumbents may be required to lift and carry up to 50 pounds. Incumbents may be

exposed to extreme temperatures, close quarter situations, high and precarious places, moving

mechanical parts, and vibrations. Incumbents are frequently required to travel between buildings

and also perform outside tasks.

How to Apply

• Send a cover letter, faith statement and resume with three references to jobs@malone.edu.
• Fill out the Employment Application
• The employment application is a fillable pdf. Please complete the application, print and sign (no electronic signatures accepted), then send to jobs@malone.edu.

Malone University has an established policy of equal academic and employment opportunity. This policy is applied to all qualified students, employees and applicants for admission or employment, in all university programs and activities, without unlawful discrimination based on race, color, national origin, religion, sex, age, disability, or military or veteran status. Malone University is an equal opportunity employer and encourages applications from women and minorities.

Job Type: Full-time

Pay: $52,000.00 - $56,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $52,000 - $56,000