What are the responsibilities and job description for the Experienced Executive Assistant position at Maman Corp?
We are looking for a friendly, competent Office Assistant to help with the
organization and running of the daily administrative operations of the
company.
What does an office assistant do at Maman Corp?
The ideal candidate will be a hard-working professional able to undertake a
variety of office support tasks and work diligently under pressure. This
person will be comfortable working with a high degree of attention to detail
and discretion as well as incorporating new and effective ways to achieve
better results for the office team.
Responsibilities
• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and run the weekly office meetings and appointments
• Monitor level of supplies and identify shortages of supplies or merchandise
• Resolve office-related malfunctions and respond to requests or issues
• Create merch bags for clients and visitors
• Coordinate with other departments to ensure compliance with established
policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed
• Organize new employee packets and documents
Requirements
• Proven experience as a back-office assistant, office assistant, virtual
assistant or in another relevant administrative role
• Knowledge of “back-office” computer systems
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
