Front Desk Coordinator

MANE is a 5 th generation French family-owned business known for innovation and progress in the world of Flavor and Fragrance. As sensation enthusiasts, we strive to provide exceptional moments in people’s daily lives through the timeless flavors and fragrances we create. With our passion, creativity, and innovation, “We capture what moves”.

We have an exciting and immediate opportunity to hire a Front Desk Coordinator for our creative center in Parsippany, NJ! In this role you will be responsible for greeting visitors and phone calls so that all callers/visitors are handled promptly, courteously, and accurately. Represent the company as a first impression, first point of contact. Assist with conference room bookings and conference/meeting arrangements. Assist with entry level accounting tasks.

DUTIES AND RESPONSIBILITIES:

• Based at Front Desk to answer main line, greet guests, offer refreshments, alert host of their arrival.
• Assist building tenants with greeting their visitors and keeping the guest log.
• Ensure rooms are booked & prepped for internal & external meetings, including catering coordination.
• Help manage overall facilities up-keep.
• Work on event planning & budgeting for industry organization events, booking events as requested, ensuring all deliverables are executed.
• Assist in Accounts Receivable and Accounts Payable tasks.
• Consistent with MANE’s environmental commitments, every employee shall actively participate in relevant education/training based upon corporate and local environmental objectives. Where these objectives are relevant to job-related and job-specific roles and responsibilities, each employee shall adhere to applicable environmental policies and procedures, as well as act on best practices.
• Handle special tasks and projects as requested in order to meet company objectives.
  
  

EDUCATION AND EXPERIENCE:

• 1 Years Administrative and Project Experience
• College Degree preferred
  
  

PERSONAL CHARACTERISTICS:

• Excellent written and verbal communication skills
• Microsoft Office applications
• Advanced organization skills
• Able to multitask, prioritize, organize and follow through
• Excellent telephone etiquette with the ability to communicate with internal and external customers at any level within the organization.
• Ability to adapt to a fast-paced environment and remain flexible to change with minimal supervision required.
• Candidate must be customer focused, be results driven and a team player
  
  

MANE offers industry leading benefits including a generous PTO plan. Additional benefits include paid holidays, annual year-end shut down, annual and bi-weekly 401(k) contributions, tuition reimbursement, paid parental leave, employee assistance programs and many more. MANE is known for having a culture that focuses on our employees and their well-being. See for yourself why our employees love working at MANE!

MANE is an equal opportunity employer.