Payroll and Benefits Coordinator

The Town of Marblehead is a historic, coastal community of approximately 20,000 residents, located just 18 miles north of Boston. Marblehead Public Schools District serves a student population of approximately 2,600 students, grades PreK-12, dispersed throughout 2 elementary schools, 1 upper elementary school, 1 middle school, and 1 high school. The District employs approximately 650 faculty and staff members. Marblehead Public Schools is seeking a motivated and experienced person to fill the role of Payroll and Benefits Coordinator in Central Administration, Business Office. The successful candidate will be tasked with the following responsibilities; •Prepare pay by verifying time records, making necessary time and attendance and other correcting entries. •Balance payroll accounts by auditing information; identifying and resolving discrepancies; initiating journal entries. •Assist with collective bargaining by calculating and analyzing financial impact of salary proposals and proposed contract language changes that relate to payroll and benefits. •Assist with development of annual compensation budget including processing of salary and benefit projections in the payroll system and proofing results to ensure accuracy. •Maintain, evaluate and update the payroll system. •Develop a schedule of salary payments and process payroll accordingly. •Communicate payroll and benefits information to staff. •Prepare payroll deductions and corresponding deposits and reports in a timely manner and in accordance with legal and regulatory requirements such as TSAs, Section 125 plans, state and federal taxes and MA Retirement. •Act as district point of contact for all district retirement questions. Transmit and reconcile all MTRS deductions and employee MTRS applications. •Ensure compliance with all payroll laws and regulations. •Maintain salary, leave and absence data. •Assist in the development of policies. •Assist human resource department with tracking district staffing. •Assist with preparation of Medicaid cost reporting. •Meet payroll financial standards by providing annual budget information; monitoring payroll expenditures; identifying variances; implementing corrective actions. •Update records by reviewing and entering changes in exemptions, insurance changes, deductions, paid time not worked, status, and pay; calculating vacation earned. •Fulfill wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings; negotiating with collection agencies to convert garnishments to wage assignments. •Work in conjunction with the Town Payroll office in the administration staff benefits and collection of premiums not withheld through payroll. •Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies. •Operate as the subject matter expert and escalation point to resolve issues and continuously looking for improvements in operational processes and designs and implements those initiatives. •Provide guidance and direction to building and departmental staff responsible for payroll entries and provide backup and support as needed to ensure appropriate coverage. •Train team members on new or enhanced operation procedures and policies. •Cover for team members in back-up role for vacation and/or high-volume work efforts. •Other duties as assigned

Salary : $65,000