Executive Administrative Assistant (Transportation)

About the Company

The Maricopa Association of Governments (MAG) is a group of local governments working together on issues that touch the lives of every resident. We are a regional planning agency that develops solutions in areas such as transportation, air quality, economic development, and programs that meet the human needs of the region.

MAG serves a thriving region of more than 4 million people. Our members include 27 cities and towns, three Native American communities, Maricopa County and Pinal County. Our planning area encompasses more than 10,000 square miles. MAG is a council of governments and the designated metropolitan planning organization for transportation planning.

Visit www.azmag.gov to learn more. MAG is a great place to work. We are an equal opportunity employer and provide an excellent benefits package.

About the Role

MAG is seeking an experienced and energetic, team-oriented professional to support its efforts in transportation. The successful candidate will report to the Assistant Executive Director/Chief Transportation Officer. Main responsibilities include:

Responsibilities

• Providing administrative support to the Assistant Executive Director and transportation leadership team.
• Preparing and typing reports, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context.
• Staffing the Transportation Policy Committee, and other committee meetings as assigned, including preparation of agendas, materials, and meeting minutes.
• Supporting internal and external meetings, as needed.
• Scheduling meetings and appointments; maintaining calendars.
• Interacting with, and providing support to, elected officials and MAG member agencies.
• Maintaining office files.
• Monitoring and coordinating critical time deadlines.
• Other duties, as assigned.

Qualifications

A High School diploma or equivalent and a minimum of five (5) years of relevant experience is required.

Required Skills

• Proficient in using various computer and graphics software programs, such as: Microsoft Word, Outlook, PowerPoint and Excel.
• Possess excellent grammatical, communication and interpersonal skills.
• Highly organized with the ability to manage multiple tasks in a fast-paced environment and meet regular deadlines.
• Ability to staff meetings, prepare meeting agendas, assemble meeting materials, take meeting minutes, interact, and respond accordingly to high-level elected officials and/or their staff regularly.
• Ability to focus on work projects but able to multitask efficiently.
• Strong attention to detail.
• Flexible; a great team player who can work with diverse workstyles.
• Ability to conduct research.

Preferred Skills

Proficient in Microsoft Windows and Microsoft Office products, including Word, Outlook, PowerPoint, and Excel.

Pay range and compensation package

The Maricopa Association of Governments is an Equal Opportunity Employer. During the selection process any applicant requiring accommodation for a disability should advise the Human Resources Division by calling (602) 452-5032. EOE