JOB TITLE:  Facilities Planning & Special Project Coordinator        STATUS:  Full Time

FLSA STATUS: Exempt CUSTOMARY HOURS: 8:00 am-5:00 pm HOURS/WEEK: 40

DIVISION: St. Vincent de Paul Center, Marillac Social Center and Foglia Youth and Family Center

DEPARTMENT: Facilities & Operations

DIRECT SUPERVISOR: Chief Facilities & Planning Officer  

DIRECTLY SUPERVISES: None

Mission

Marillac St. Vincent Family Services strengthens and amplifies the voices of marginalized communities – in the Vincentian spirit of service – through education and comprehensive programs to build vibrant communities in Chicago.

Core Values

Our employees commit themselves as individuals to live out the core values of integrity, excellence, creativity, advocacy, respect, and empowerment in our daily work, as we serve the needs of others.

Integrity - Acting with transparency, humility, and honesty Excellence - Providing quality care with compassion Creativity - Being continuously resourceful and inventive.

Advocacy - Supporting the cause of those who lack resources for a reasonable quality of life Respect - Recognizing our own value and upholding the dignity and value of all people Empowerment - Providing skills and resources to achieve full human development.

Team Behaviors

1. Versatility – Understanding and appreciating different and opposing perspectives on an issue; adapting one’s approach as the requirements of the situation change; an eagerness for positive action; self- control; active listening.

1. A collaborative work model – Cooperatively working and sharing responsibility; contributing to the

group effort; realizing a sense of commitment and ownership in the success of the organization’s goals.

1. Mutual accountability – Holds others accountable with their roles; provides and receives feedback and takes constructive action.

1. Client/customer advocate – Identifies opportunities to improve quality of services; presents one’s self

professionally.

1. Protects confidentiality & privacy – Respects and protects information about all staff and clients.

General Summary

The Facilities Planning and Special Projects Coordinator will carry out various administrative services for assigned facilities and will plan, organize, and direct execution of special projects, events, and requests.

Supervisory Responsibilities:

Duties & Responsibilities

• Fulfills, whether by performing or procuring, needs for various administrative services in assigned facilities.
• Identifies needs, makes recommendations for, and facilitates the procurement of furniture, equipment, and other goods.
• Coordinates and/or performs space-use analysis, inventory, and similar assessments for facilities.
• Collaborates with other departments and staff to draft and execute budgets for assigned projects.
• Coordinates and manages all aspects of assigned projects to ensure timely completion within available budget.
• Attends planning and development meetings and other events involving business operations on behalf of the Chief Facilities & Planning Officer, or other assigned leadership staff as needed.
• Assists the Director, Vice President, or other leadership staff with planning functions for special projects.
• Acts as liaison with architects, engineers, and consultants on behalf of the company in planning, construction, and renovation projects.
• Performs other related duties as assigned.

Job Requirements

Experience/Education

• Bachelor’s degree in related field required.
• Project Management
• At least five years of related experience required with management experience preferred.

Qualifications

• Office management skills requiring minimum supervision.
• Ability to effectively manage multi-layer and multi-site.
• Highly organized, able to coordinate and complete multiple projects within a coincident time frame. Ability to work independently and in a team environment. 
• Strong time management skills and ability to adjust priorities quickly. 
• Exceptional oral/written skills. Ability to demonstrate Core Values in all internal and external interactions.
• Proficient with Project Management tools
• Ability to create, understand, and implement a budget.
• Proficient with Microsoft Office Suite or related software

Language

Ability to read and speak English proficiently. Bilingual (Spanish) is preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is regularly required to talk, read and hear.
2. Possess the ability to fulfill and any all-office activities normally expected in an office setting, to include, but not limited to remaining seated for periods of time to perform computer entry, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
3. The employee must occasionally lift and/or move up to 20-25 pounds.
4. At times, may require more than 40 hours per week to perform the essential duties of the position.
5. Fine hand manipulation (keyboarding).

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Internal office space.
2. Exterior office space
3. Physical plant and facilities locations.
4. The noise level in the work environment is usually moderate.