What are the responsibilities and job description for the Part-Time Administrative Assistant - Massachusetts College of Liberal Arts position at Massachusetts College of Liberal Arts?
Location: North Adams, MA Category: Other Posted On: Tue Dec 3 2024 Job Description:
Provides administrative support for programs located at North Adams Medical Arts/MCLA Health Sciences Suite. Coordinates the daily operations of Allied Health programs including Nursing, Radiological Technology and Public Health.
General
Provides support as needed for: Allied Health program and grants.
MCLA Health Science Suite
Processes work orders, interfaces with Facilities and other offices in order to maintain the functionality of the Health Science Suite, its equipment and furnishings.
Provides on-site support for offices in Health Science Suite including mail distribution, processing forms, occasional photocopying, and facilities use.
Nursing/Radiological Technology/Public Health (Allied Health)
Supports Allied Health Department Chair and faculty, performing such duties as preparing correspondence, processing forms, answering phones, filing and working with students and college staff.
Assists faculty in the operation and recordkeeping for programs, concentrations and other special initiatives such as student CORI checks, Health Services records, compliance with CPR, Castlebranch and other program requirements and grants management.
Coordinates and monitors departmental operating budgets.
Assists the Chair and faculty to order/maintain necessary program supplies including completion, submission, and tracking of Purchase Orders.
Assists the Chair in scheduling classes. Inputs and tracks all faculty course schedules.
Transcribes and assist department chair in signing off on course approval forms on electronic (Omni Form) system.
Updates and supports department websites.
Coordinates new faculty and staff search processes including scheduling interviews
Word processes documents for faculty such as syllabi, exams, letters, and memoranda.
Supports faculty and students with advising questions, assignments and forms to be signed.
Assists faculty in planning and organizing academic and social events.
Performs administrative support work for the chair/faculty associated with any clubs, organizations or other academic programs for which the faculty advises.
Maintains and prepares weekly attendance records for each department.
Job Requirements:
HS diploma/GED; AAS preferred.
Experience in a similar position.
Proven experience with Microsoft Office products.
Excellent organizational skills and ability to work independently.
Ability to develop and maintain effective working relationships with faculty and staff.
Ability to interpret and implement oral and written instructions.
Ability to communicate in a professional and effective manner.
Additional Information:
This is a part-time (17.5 hrs/wk), grant-funded position. Salary is $24,000 - $27,000.
Massachusetts College of Liberal Arts strongly encourages employees to be up to date with their COVID-19 vaccinations. The Centers for Disease Control recommendation is that everyone aged 6 and up should get 1 updated Pfizer-BioNTech or Moderna COVID-19 vaccine, regardless of whether they've received any original COVID-19 vaccines.
Massachusetts College of Liberal Arts complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodations to qualified applicants and employees with disabilities. Should you need to request a reasonable accommodation for the application process, please email Joseph DaSilva, Vice President of Administration and Finance at joseph.dasilva@mcla.edu.
Massachusetts College of Liberal Arts is deeply committed to fostering a community of excellence, equity, diversity, and inclusion. We provide equal access to educational, co-curricular and employment opportunities for all applicants, students, and employees regardless of race, color, religion, national origin, age, disability, gender, sexual orientation, gender identity, gender expression, genetic information, marital or parental status, veteran status, or membership in any other legally protected class. Massachusetts College of Liberal Arts does not discriminate on the basis of sex in any educational program or activity that they operate, which extends to admission and employment.
Inquiries about Title IX, Equal Opportunity, or ADA/504 and other non-discrimination policies may be directed to MCLA's Title IX Coordinator and Equal Opportunity Officer, to the Assistant Secretary of the Department of Education Office for Civil Rights, or both.
Liz Frost
Interim Title IX Coordinator and Equal Opportunity Officer
375 Church Street, North Adams, MA 01247
Titleix@mcla.edu
U.S. Department of Education, Office for Civil Rights
33 Arch Street, 9th Floor Boston, MA 02119-1424
Telephone: (617) 289-0111; FAX: (617) 289-0150; TDD (877) 521-2172
OCR.Boston@ed.gov
Provides administrative support for programs located at North Adams Medical Arts/MCLA Health Sciences Suite. Coordinates the daily operations of Allied Health programs including Nursing, Radiological Technology and Public Health.
General
Provides support as needed for: Allied Health program and grants.
MCLA Health Science Suite
Processes work orders, interfaces with Facilities and other offices in order to maintain the functionality of the Health Science Suite, its equipment and furnishings.
Provides on-site support for offices in Health Science Suite including mail distribution, processing forms, occasional photocopying, and facilities use.
Nursing/Radiological Technology/Public Health (Allied Health)
Supports Allied Health Department Chair and faculty, performing such duties as preparing correspondence, processing forms, answering phones, filing and working with students and college staff.
Assists faculty in the operation and recordkeeping for programs, concentrations and other special initiatives such as student CORI checks, Health Services records, compliance with CPR, Castlebranch and other program requirements and grants management.
Coordinates and monitors departmental operating budgets.
Assists the Chair and faculty to order/maintain necessary program supplies including completion, submission, and tracking of Purchase Orders.
Assists the Chair in scheduling classes. Inputs and tracks all faculty course schedules.
Transcribes and assist department chair in signing off on course approval forms on electronic (Omni Form) system.
Updates and supports department websites.
Coordinates new faculty and staff search processes including scheduling interviews
Word processes documents for faculty such as syllabi, exams, letters, and memoranda.
Supports faculty and students with advising questions, assignments and forms to be signed.
Assists faculty in planning and organizing academic and social events.
Performs administrative support work for the chair/faculty associated with any clubs, organizations or other academic programs for which the faculty advises.
Maintains and prepares weekly attendance records for each department.
Job Requirements:
HS diploma/GED; AAS preferred.
Experience in a similar position.
Proven experience with Microsoft Office products.
Excellent organizational skills and ability to work independently.
Ability to develop and maintain effective working relationships with faculty and staff.
Ability to interpret and implement oral and written instructions.
Ability to communicate in a professional and effective manner.
Additional Information:
This is a part-time (17.5 hrs/wk), grant-funded position. Salary is $24,000 - $27,000.
Massachusetts College of Liberal Arts strongly encourages employees to be up to date with their COVID-19 vaccinations. The Centers for Disease Control recommendation is that everyone aged 6 and up should get 1 updated Pfizer-BioNTech or Moderna COVID-19 vaccine, regardless of whether they've received any original COVID-19 vaccines.
Massachusetts College of Liberal Arts complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodations to qualified applicants and employees with disabilities. Should you need to request a reasonable accommodation for the application process, please email Joseph DaSilva, Vice President of Administration and Finance at joseph.dasilva@mcla.edu.
Massachusetts College of Liberal Arts is deeply committed to fostering a community of excellence, equity, diversity, and inclusion. We provide equal access to educational, co-curricular and employment opportunities for all applicants, students, and employees regardless of race, color, religion, national origin, age, disability, gender, sexual orientation, gender identity, gender expression, genetic information, marital or parental status, veteran status, or membership in any other legally protected class. Massachusetts College of Liberal Arts does not discriminate on the basis of sex in any educational program or activity that they operate, which extends to admission and employment.
Inquiries about Title IX, Equal Opportunity, or ADA/504 and other non-discrimination policies may be directed to MCLA's Title IX Coordinator and Equal Opportunity Officer, to the Assistant Secretary of the Department of Education Office for Civil Rights, or both.
Liz Frost
Interim Title IX Coordinator and Equal Opportunity Officer
375 Church Street, North Adams, MA 01247
Titleix@mcla.edu
U.S. Department of Education, Office for Civil Rights
33 Arch Street, 9th Floor Boston, MA 02119-1424
Telephone: (617) 289-0111; FAX: (617) 289-0150; TDD (877) 521-2172
OCR.Boston@ed.gov
Salary : $24,000 - $27,000
