What are the responsibilities and job description for the Admin., Procurement & Contracts position at McGuireWoods LLP?
Overview
McGuireWoods LLP is seeking a Procurement & Contracts Administrator to join our team in the Richmond, VA office. In this role, you will collaborate with the Business Services team to manage and implement the firm’s general business vendor partnerships, ensuring vendors adhere to contractual agreements and maintain compliance with risk and security standards throughout the engagement. The ideal candidate will have excellent problem-solving abilities and strong attention to detail, with the capacity to thrive in a fast-paced environment.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities
- Oversee the implementation, management, and administration of firm-specific programs contracted with key suppliers. Stay updated on new programs, products, and offerings, and communicate these updates accordingly. Act as the primary escalation point for local office contacts when needed.
- Build and maintain vendor relationships to secure competitive contracts and ensure deliverables meet firm standards.
- Oversee RFP, RFQ, and RFI processes, acting as the primary contact for internal clients and vendors.
- Maintain a high level of knowledge of industry trends, technical concepts, principles and practices.
- Develop program guidelines, train procurement staff, and delegate support tasks as needed.
Qualifications
- Bachelor’s degree with 3 years of vendor management experience, preferably within a law firm or professional services setting.
- Experience in analyzing complex contracts, including terms, conditions, and pricing, alongside applied knowledge of accounting, budgeting, and financial analysis.
- Excellent communication skills—both verbal and written—effective at all organizational levels and with external partners.
- Ability to build strong relationships, understand client needs, and clearly convey firm goals to vendor partners.
- Detail-oriented with sound judgment, the ability to multitask, prioritize, and adapt to shifting deadlines.
Have more questions? Connect with a recruiter directly.
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