Administrative Assistant for Service Department

Major HVAC manufacturer's representative seeks Administrative Assistant for Service Department

Administrative Assistant is responsible for the day to day clerical requirements of our service operation and assisting the Service Coordinators, Service Operations Manager and Service Manager in various capacities as required.

Qualifications:

• Good verbal and written communication skills
• Familiarity with Microsoft Office (Outlook, Word, Excel)
• Experience with receiving and inventory is a plus

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned.

• Receive material for workorders, maintain inventory of material on hand
• Work with vendors to resolve damaged material claims
• Monitor open purchase orders and follow up with vendors on past due material orders
• Track requests for proposal and work change authorizations, update technician’s incentive files accordingly
• Process PTO requests
• Order technician’s uniforms
• Maintain list of vehicles and drivers, serve as point of contact with gas card vendor
• Maintain calendar and list of on-call technicians
• Assist Service Managers as needed

This position demands a team player that works well under pressure, possesses solid organizational skills and pays attention to detail. Must demonstrate the ability to perform work independently and effectively prioritize work activities.

• Paid hourly, overtime paid as needed
• ½ Health insurance paid (employee or family)
• Health insurance plan (eligibility after 90 day probationary period) includes long term disability coverage (60% of salary after 90 days) and $20,000 term life insurance paid 100% by company
• 401K after 1 year with matching up to 4% of salary
• 401K plan includes an optional profit-sharing contribution that has historically been funded 100% since we have had the plan
• 8 paid holidays per year