What are the responsibilities and job description for the Administrative Coordinator position at Michigan Senate?
Full Position description available here:
https://senate.michigan.gov/media/nt2pnsf2/administrative-coordinator-victory.pdf
Interested applicants, please send a cover letter and resume with the Subject Line: Administrative Coordinator by email to: SGilbert@senate.michigan.gov
SUMMARY:
Under the Direction of the Senate Member and Chief of Staff, the Administrative Coordinator greets visitors, answers incoming phone call, distributes mail, maintains office supplies and materials, and manages assigned constituent casework. The Administrative Coordinator also drafts correspondences with constituents and performs other special projects as assigned.
ESSENTIAL JOB FUNCTIONS:
- Assists with administrative and reception duties such as greeting visitors, answering telephones
and distributing mail
- Maintains close contact with the Senate Member and the Chief of Staff
- Corresponds with and meets with constituents, as necessary
- Responsible for the Senate Member’s assigned constituent casework
- Contacts and coordinates with state departments to resolve constituent issues
- Processes constituent inquiries and complaints
- Provides information on and generates ideas for press, mass mailings, and newsletters
- Distributes office mail
- Maintains stock of office supplies
- Performs special projects assigned by the Senate Member or Chief of Staff
SECONDARY DUTIES AND RESPONSIBILITIES:
- Attends meetings on behalf of the Senate Member
- Attends session and committee meetings, as necessary
- Organizes and compiles files concerning legislation
- Performs other duties, as assigned
EDUCATION/EXPERIENCE:
- High school diploma (or equivalent) with additional schooling or relevant work experience required
- Bachelor’s degree, knowledge of legislative process, and prior administrative experience preferred
- Other combinations of education and experience evaluated on an individual basis
SKILLS AND KNOWLEDGE REQUIRED:
- Ability to work with officials, staff, and the public in a professional and courteous manner
- Ability to use basic computer applications, including Microsoft Outlook, Word, and Excel Excellent written and verbal communication skills
- Excellent time management skills and ability to multi-task and prioritize assignments
- Ability to work outside of normal work schedule, as necessary
- Ability to maintain favorable public relations
- Ability to work independently and as part of a team
Ability to use diplomacy, discretion, and good judgment when disseminating information
This job description is not intended as a comprehensive list of all of the duties required of this position.
Additional duties may be assigned from time to time, and the listed duties are subject to change at any time, with or without notice.
STATUS: Part-time, up to 25 hours per week
HOURLY RATE: $20-25, based on experience
GOVERNING CAUCUS: Republican
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 15 – 25 per week
Ability to Relocate:
- Lansing, MI 48933: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $25
