What are the responsibilities and job description for the Material Coordinator position at Mid-State Machine?
Job Summary:
As the Fabrication Shop Material Coordinator, you will be responsible for tracking, kitting, and effectively communicate all material needs with the Job Prep Project Managers and the Fabrication Shop Superintendent while maintaining a well-organized work area.
Key Responsibilities:
- Track Material Costs and arrivals as trained by the Project Manager.
- Track, locate, kit, and stage materials as trained by the Project Manager.
- Enter requisitions to assist Project Managers and Shop Leads.
- Track missing items and assist in getting them on site.
- Prepare shipping paperwork, Bills of Lading, and work orders for Project Managers.
- Track job costs as trained by the Project Manager.
- Help prepare financial documents, reports, or budgets.
- Communicate organizational information to customers or other stakeholders.
- Manage pick up schedule with requestor, and ensure all documents are accurately saved.
- Help with the analysis of forecasting data to improve business decisions.
- Complete detailed inspection reports for each item on code jobs.
- Ensure all shipments are properly received in, correspondence saved per company requirements, and material arrives to correct destination intact.
- Verify MTR’s and save properly, PMI SS, and verify accuracy of heat numbers.
- Coordinate with shops when material arrives to ensure awareness of material on site.
- Update material tracking report.
- Safely store and kit material as it arrives.
- Assist the shop in locating and retrieving material to ship out or stage for customer pick up.
- Check bill of ladings to verify accuracy and completeness of deliveries.
- Examine shipment contents and compare with records, such as manifests, invoices, or orders, to verify accuracy.
- Attach identifying tags to containers or mark them with identifying information.
- Read work orders or receive oral instructions to determine material assignment based on shop needs.
- Move materials to and from storage or production areas, or delivery vehicles, by hand or using a forklift.
- Safely operate forklifts, telescoping boom forklifts, and non-CDL trucks/vans regularly
- Keep storage area(s) organized to ensure safety and materials can be located quickly.
- Alert project manager or supervisor of any material discrepancies as soon as it’s discovered.
- Mandatory to carry a company phone, for handling assistance through out the day and to monitor emails for updates on incoming material.
- Position requires the incumbent be willing and able to work from various worksites as necessary.
- Other duties as assigned.
Education:
- High School Diploma or GED, required.
Experience:
- Prior experience as a warehouse and forklift operator is preferred.
Knowledge Skills & Abilities:
- Basic material handling knowledge and experience is required.
- Basic construction knowledge is required.
- Intermediate computer skills required in Microsoft Excel.
- Basic to intermediate computer skills in Microsoft Word and Outlook, required.
- Employee must be dependable and capable of working long hours.
- Ability to thrive in a fast-paced and demanding environment.
- Integrity - Job requires being honest and ethical.
- Leadership - Job requires a willingness to lead, take charge, and offer opinions and direction.
- Initiative - Job requires a willingness to take on responsibilities and challenges.
- Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
- Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
- Persistence - Job requires persistence in the face of obstacles.
- Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
- Analytical Thinking - Job requires analyzing information and using logic to address work-related issues and problems.
- Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
- Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
- Innovation - Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems
Work Location and Travel:
- Location is 2730 Mine and Mill, Lakeland, Florida 33801
Working Environment:
- This is a full-time position. Days and hours of work vary (Monday – Sunday with some overnight work) and overtime is frequently required.
- The working environment is often in harsh elements (hot / humid and/or cold temperatures, rain, etc.) Industrial environments often have exposure to hazardous chemicals, moving heavy equipment, and other safety-sensitive hazards / risks. Must always be alert and able to safely perform the essential duties of the job without risking harm to oneself or others.
- Mid-State maintains a firm commitment in providing a safe and healthy work environment for its employees and quality services to its clients. Mid-State is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen and job-related employment physicals. Must also submit to a post-offer / pre-employment background check that verifies criminal history.
Physical Requirements:
Talk/Hear: The ability to communicate information and ideas in speaking so others will understand.
Stand/Sit: Frequently used to manage inventory systems, coordinate shipments, oversee material organization, or conduct meetings with team members and suppliers.
Walk: Frequently needed to transport materials between storage areas, deliver items to production lines, inspect inventory, or coordinate with team members across different departments or workstations.
Use hands/fingers to handle or feel: Required to handle or feel to sort, organize, and inspect materials, operate equipment, and manage inventory or packaging.
Climb: Occasionally needed to access materials stored on high shelves, racks, or storage units, or to inspect equipment and inventory in elevated locations.
Stoop, kneel, crouch or crawl: Occasionally needed to retrieve materials from low shelves, organize inventory in tight spaces, or perform inspections and maintenance in confined areas.
See: The ability to see details at close range (within a few feet) and ability to see details at a distance.
Carry, weight, Lift: Occasionally needed to transport materials, stock inventory, organize shipments, or move supplies between storage areas and production lines.
Exposure to work: Could include warehouses, shipping and receiving areas, and production floors, with potential exposure to noise, varying temperatures, machinery, and hazardous materials, depending on the industry.
Must be legally authorized to work in the United States.
Mid-State participates in E-Verify. Go to https://www.uscis.gov/e-verify to learn more.
