Proposal Coordinator

Description

Job Description: Proposal Coordinator (Construction)

Position Summary
The Proposal Coordinator is responsible for coordinating, developing, and submitting proposals that communicate the company’s value proposition and secure construction contracts. This is a marketing role heavily focused on content & visual design and support for business development cycle. This role involves collaboration with various departments to ensure proposals align with client requirements and organizational goals. The Proposal Coordinator plays a key role in producing clear and compelling materials while supporting a smooth and timely response to sales opportunities.

Key Responsibilities

1. Proposal Development and Management:
   • Coordinate and manage the end-to-end proposal production process, from initiation to submission.
   • Analyze request for proposal (RFP) documents and ensure all client requirements are fulfilled in final formatting and submission.
   • Develop proposal schedules, coordinate inputs from team members, and ensure deadlines are met.
2. Content Development:
   • Edit, design, and tailor proposal content to ensure clarity, accuracy, and alignment with company branding.
   • Gather, organize, and update company qualifications, project examples, resumes, and other supporting documentation.
   • Collaborate with subject matter experts and technical staff to determine the most relevant narrative and translate details into persuasive proposal content.
3. Stakeholder Collaboration:
   • Work closely with the business development and project management teams to create accurate, approved, finalized proposals.
   • Communicate with stakeholders to gather inputs, strategically compile proposal and provide project status updates.
4. Quality Assurance:
   • Ensure proposals are compliant with RFP instructions and specifications.
   • Review final documents for grammatical, formatting, and typographical errors.
   • Suggest enhancements to design templates and graphical elements to produce visually engaging materials.
5. Process Improvement and Knowledge Management:
   • Maintain and organize a database of proposal and marketing assets, such as past proposals, templates, project records, images, files, and other resources.
   • Identify opportunities for improving the proposal development process.
6. Additional Tasks:
   • Assist in creating marketing content and templates, such as presentations, newsletters or collateral, as needed.
   • Support other business development initiatives as needed.

Qualifications

Qualifications and Skills

1. Education and Experience:
   • Bachelor’s degree in Business, Marketing, Communications, Construction Management or related field.
   • 2 years of experience in proposal creation, marketing, or construction-related fields (preferred).
2. Skills and Competencies:
   • Robust design, editing, and communication skills.
   • Proficiency in Adobe Creative Suite software (InDesign) and Microsoft Office Suite.
   • Ability to work under tight deadlines, multitask, and adapt to changing priorities.
   • Strong attention to detail precision and organizational skills.
   • Knowledge of construction terminology and projects (preferred).
   • Basic understanding of proposal lifecycle and sales concepts.
3. Personal Attributes:
   • Collaborative and team-oriented approach.
   • Driven, proactive, and solution-oriented mindset.
   • High level of professionalism and the ability to manage confidential information.

Salary : $60,000 - $75,000