Administrative Assistant (Part-time)

RESPONSIBILITIES:

• Perform general administrative duties including, but not limited to making travel arrangement; processing expense reports; processing invoices and tracking expenses.
• Be knowledgeable of and adhere to corporate travel and expense policies when assisting with travel arrangements and expense reporting.
• Keep and update a calendar for assigned individuals/departments and integrate with other organizational calendars to schedule key events.
• Serve as a main point of contact for external agencies in scheduling ad hoc or recurring meetings with assigned individuals/departments.
• Manage and coordinate the process for obtaining signatures on important documents and contracts (e.g., CDAs, MSAs, SOWs, etc.)
• Coordinate the planning of visitors to the building. Schedule meeting room (or workspace) to use, assist with registering with lobby security, and escort from lobby to meeting room/workspace. Assist with any other visitor’s needs.
• Schedules, plans, and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other internal and/or external groups, including catering needs, supplies and handout material, if appropriate
• Attends meetings as appropriate and gather meeting minutes, following up on action items where appropriate.
• File and retrieve organizational documents, records, and reports in appropriate electronic shared folders or SharePoint systems.
• Proactively identifies processes and systems to increase the efficiency and reduce costs to the organization if appropriate.
• Create, update, and facilitate complex and busy travel itineraries of multiple individuals.
• Assist in the preparation of reports, presentations and other documents specifically including ability to create, edit and format slides in PowerPoint.
• Manage multiple Outlook calendars with expertise (staff and departments).
• Create, maintain, and enter information into databases.
• Assist other administrative staff in scheduling and supporting meetings outside the specific department or area assigned to support.

Job Types: Full-time, Part-time, Contract

Pay: From $34.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $34