Administrative Assistant

Administrative Assistant - 3PL 

MMT Logistics, LLC

Rocky Mount, NC

• Part-Time

SUMMARY

The Admin Assistant is responsible for building rapport and trust with Clients by delivering exceptional service to them consistently. Admin Assistants are responsible for accurate and timely data entry of shipping and receiving information for single and/or multiple Customers. Admin Assistants are also responsible for accurate and timely order processing to support the efficient operation of the site. As part of the MMT team, Associates are expected to meet company objectives in the areas of performance, safety, and quality. Associates are expected to comply with all company and site-specific policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Labor and Training Management:

• Reports inconsistencies or problems to Supervisor or Operations Manager
• Manages order flow to ensure daily requirements are fulfilled
• Assists with special warehouse projects
• Key resource for personnel needing assistance
• Maintain a good working relationship with customers by responding to all inquiries and complaints concerning work-orders, invoices, shipments, inventory counts, etc., in a courteous and efficient manner.
• Will mentor and train new and existing associates in specific distribution activities to help achieve established customer demands
• Assist the operations of the CSR team to achieve prescribed objectives.

• Assist with generating and printing customer ship labels.

Customer Service

• Respond to all requests (internal and external) in a courteous, professional, and timely manner
• Coordinate all inbound and outbound activity for assigned accounts
• Process and input all customer orders.
• Running and printing shipments from WMS / 3PL.
• Run stock reports to check for product availability. Generate all related paperwork and necessary information required for customer work orders
• Checking all orders for special requests
• Expediting any order as necessary, trace orders as required and notify customer of any activity concerning their merchandise.
• Follow up with other departments to ensure the service standards are being met.
• Assure proper invoicing of accounts by verifying customers as required.
• Handles returned merchandise in an efficient manner and assure proper credit is given to the customer.

Customer Interfacing Activities

• Investigate and communicate client complaints in accordance with established contact, site and company protocol
• Assists with the shipping and receiving activity for the Customer Service Department
• Maintain a good working relationship with customers by responding to all inquiries and complaints concerning work-orders, invoicing, shipments, inventory management, including any signs of customer dissatisfaction.
• Act as a liaison between the warehouse and the customer in administration of accounts and between the office and customer regarding invoicing and credit changes.

Documentation

• Prepare required activity reports accurately and efficiently for site management

Researches discrepancies that may occur in the shipping and receiving process

• Document processing and logistical support encompassing a variety of duties to include data entry, copying, faxing, filing, and labeling.
• Assisting with any clerical and floor duties management requires.
• Ensure the accuracy of all receiving and shipping documents.
• Gather and maintain all data and records relative to shipping and receiving activities.
• Assure that receiving counts match packing lists and purchase orders and that shipping count match picking documents.
• Prepare any reports concerning customer service as required by supervisors.
• Assist in resolving any discrepancies. Data Entry
• Operate the computer terminal in a proficient manner.
• Enter and verify data regarding customer orders, shipments, receipts, physical inventories, adjustments, etc., in an accurate and timely fashion.

Clerical

• Assist and complete paperwork associated with orders and maintain the corresponding files.
• Answer phone calls and operates various types of office machines and computers necessary to perform duties.
• Greet customers and visitors to the office.
• Effectively correspond with customers as required.

Communication

• Answer incoming telephone calls in a cheerful, courteous, and timely manner.
• Promptly route each call to the proper party, taking messages when necessary.
• Assist callers with general information and inquires.
• Other Duties Assists in maintaining cleanliness of work environment
• Assists in overseeing warehouse inventories
• May work as part of a team or independently
• Active participation in Safety Program
• Abide by the company policies and procedures as listed in the Employee Manual or other communicated rules and/or regulations
• Admins may be expect to cross train in other administrative staff functions to support the site and contribute to associate development.

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

• Must have a High school diploma or general education degree (GED).
• 1 year experience in Admin / Customer Service related capacity

Certificates, Licenses, Registrations or Professional Designations

N/A

SKILLS, KNOWLEDGE AND ABILITIES

• Computer Skills
• Intermediate computer skills
• Proficient with MS Office Applications
• WMS / 3PL functions
• Language Skills
• English (reading, writing, verbal)
• Business writing proficiency
• Mathematical Skills
• Intermediate level to verify quantities of product, count inventory, or perform other duties associated with handling, storing and distributing client products.

Other

Strong attention to detail accuracy and accomplish job task in a timely manner.

Ability to perform duties with minimal supervision or guidance

Ability to multi-task

Effective communication skills

Must be able to effectively adapt to change and thrive in a stimulating, fast-pace work environment.

PREFERRED QUALIFICATIONS

1 year admin / customer invoicing experience

2-3 years admin / customer service experience

3-5 years Manufacturing OR distribution/logistics experience

3-5 years basic math computation experience

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. The pay for this role ranges from $18 to $20 per hour. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications.

Address

MMT Logistics, LLC

740 Kingsboro Road

Rocky Mount, NC 27815

Industry

Business

Posted date

August 5, 2024