Office Assistant

Company Overview

Modern Abstract & Title is a dynamic and fast-paced company specializing in title insurance and escrow settlement services. We pride ourselves on providing a fun professional environment that fosters career growth, offering competitive salaries, benefits, and exciting employee amenities such as coffee bars, workout and meditation rooms.

JOB SUMMARY

This role involves answering phones, clerical work, supporting staff and running errands. Running errands includes traveling to retrieve and/or deliver legal instruments from our office to the local courthouse, clerk, banks or other branch locations. They perform clerical tasks such as making copies of documents, scanning, mailings, retention filing, distributing internal mail, processing outgoing mail and other office support as needed.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Must be able to perform clerical work, including data entry accurately.
• Must be able to perform office tasks such as filing, mail distribution and scanning.
• Must be well organized and detail oriented.
• Must be able to manage time and meet deadlines.
• Must be able to travel to local county offices to submit filings and retrieve additional records.
• Ability to prioritize deliveries and work under pressure.
• Highly organized with the ability to multitask, learn fast, and work in a team environment
• Must be able to communicate effectively with a team.
• Strong listening and problem-solving skills.
• Detail oriented people person
• Must possess computer skills.
• Must be familiar with basic office and mailroom equipment, copy machine, postage, etc.
• Must be flexible and willing to assist with various clerical functions including providing backup receptionist relief.

ROLE SPECIFIC KNOWLEDGE:

· Strong verbal and written communication skills.

· Strong interpersonal and customer service skills.

· Perform other duties as assigned by supervisor.

· Ability to prioritize and handle multiple projects.

· Strong attention to detail and organizational skills.

· Proficient in Microsoft Office Suite and Outlook.

· Ability to perform under pressure and be flexible with disruptions throughout the workday.

· Repetitive and continual typing motion is required.

· Ability to work overtime as requested and approved by supervisor.

MINIMUM PHYSICAL REQUIREMENTS:

• Lifting and carrying materials weighing up to 40 pounds, kneeling and bending
• Must be able to safely operate a motor vehicle to perform tasks related to job duties.
• Must be able to climb a ladder and access attic areas for records.
• Must be able to physically keep up with the demands of the position.
• Must obey traffic laws and follow established traffic and transportation procedures.
• Vehicles must always be insured.

EDUCATION, LICENSURE, AND EXPERIENCE:

• Completion of a High School diploma or GED required.

• Customer Service Experience

• Must have a current state issued driver's license and have a clean driving record.

• Ability to pass and become a licensed abstractor by State of Oklahoma

• Knowledge of laws, legal codes, court procedures, and agency rules a plus

BENEFITS:

· Mileage paid at standard IRS rate

· Medical, Vision and Dental Insurance

· Voluntary term life insurance

· 401-K

· Paid sick and vacation days

· Paid Holidays

HOURS: 40 hours per week

PAY RATE: $15-20 per hour based on experience.

PAY PERIOD: Bi-Weekly
LOCATION: Office attendance required. Must be able to work M-F 8-5:00

ATTIRE: Business Attire

Job Type: Full-time

Pay: $14.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $14 - $18