Development Assistant, Trustee Giving and Campaign Operations

The Museum of Modern Art is currently accepting applications for a Development Assistant who will support the Trustee Giving and Campaign Operations team and perform a variety of essential administrative functions.                                 

Responsibilities: 

• Utilizes and updates a system for tracking gifts from trustees and committee members, as well as campaign and endowment contributions and pledge payments.
• Maintains donor management tracking resources using project management, customer relations tools and Excel.
• Drafts acknowledgments and ensures that all gifts are acknowledged in a timely fashion by the appropriate person(s) and that they receive tax acknowledgement letters.
• Processes all gifts for the trustee giving and campaign operations team; fills in all forms (gift transmittals) and makes copies of all relevant documents (checks, letters, etc.) required by Gift Processing in order to post.
• Updates gift tracking documents, performs regular review and reconciliation with donor databases ensuring accuracy of data.
• In conjunction with Associate Director and Development Officer, contributes to the development of CRM-based tracking systems and reports to enhance team efficiency.
• Coordinates the creation and dissemination of committee dues reminders and trustee annual fund appeals.
• Assists with the preparation and dissemination of proposals, gift renewals, correspondence, and committee related projects as required.
• Utilizes Salesforce and other tracking documents to maintain pertinent donor and recognition information as required.
• Assists with coordination and execution of annual and long-term recognition projects.
• Maintains department expenses, processes invoices. Maintains related files and budgets.
• Maintains donor and program records; responds to requests for information and files from other departments and person(s).
• Corresponds, verbally and in writing, with donors and trustee offices as required.
• Responds to requests, calls, and emails in a timely manner.
• Assists with major gifts and other donor events as needed.
• Performs other administrative and miscellaneous office duties as necessary.
• Performs any other duties reasonably related to the functions described above.

Requirements:   

• Bachelor’s degree and two plus years relevant experience in a development office or equivalent.
• Business/analytical background preferred, e.g., some knowledge of data and financial analysis, process improvement, etc.
• Experience managing budgets and financial information.
• Strong computing skills and proficiency with Microsoft Office Suite, Google Suite, and Salesforce or other CRM.
• Highly detail-oriented with superior writing and proofreading skills.
• Strong interpersonal and communication skills and comfort speaking with donors via telephone.
• Works well independently and as part of a team.
• Interest in modern and contemporary art is a plus.

Reports to:   Associate Director, Development

Salary: The salary for this position is $57,139 per annum.

Application instructions: To apply, please visit MoMA Jobs.  Applicants should submit a resume and a statement of interest.  Applications without cover letters will not be considered.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).

This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.

Salary : $57,139