Special Projects Coordinator

General Statement of Duties

Performs specialized accounting tasks in support of the County's payroll and other finance operations with the County.
Work involves applying established accounting or administrative procedures, principles of bookkeeping, and basic fund accounting to the review and processing of payroll, accounting and other financial documents. Work is characterized by use of automated accounting payrolls, ledgers, registers, statements, vouchers, and other fiscal documents. Work includes completing all federal and state payrolls, deductions, journal entries, reconciling accounts or cash and compiling a variety of reports to maintain compliance with state and federal laws in the reporting of payroll. This position assists the Finance Director in specialized research of data and account analysis related to budget and other accounting systems. Independence of action, judgment and initiative are required in the performance of duties. Work is performed under general supervision of the Finance Director and is evaluated through conferences, accuracy and completeness of records and reports, and by independent audit of financial records.

Essential Duties and Tasks

Maintains and processes monthly / bi-weekly payroll for County employees; enters payroll and deduction changes, performs payroll calculations of EMS fluctuating workweek, generates final proof for review of accuracy, prints payroll checks and direct deposit advices and disburses to employees; generates monthly reports and journal entries as required. Records and prepares all federal and state payroll reports.

Processes monthly accruals of leave balances and oversees data entry of time records by departments; generates monthly accrual records.

Works with departments to ensure accurate reporting of time records, including development of spreadsheets to assist in this effort.

Reconciles and processes payments for payroll deductions to vendors through accounts payable and on-line banking systems; posts accounts payable cash disbursements and line-item transfer requests; maintain monthly reporting and documentation for retiree post employment benefits.

Prepares various accounting, financial, or fiscal statements, reports, or other supporting documents, on monthly, quarterly or annual basis, including payroll tax reports and W-2's.

Process journal entries for weekly drafts of claims payment for medical, dental, prescription drugs and workers compensation, and prepare analysis of these costs for Finance Director for the purpose of Budget and reporting for audited financial statements. Reconciles monthly banks statements for the Inmate Fund and employee flexible spending accounts. Prepares reports for Cost Share Program for Soil and Water Conservation. Reconciles and supports salaries for NC Cooperative Extension through the State; prepares annual voucher of expenses and requests reimbursement. Compiles spreadsheets and data for the annual workers compensation audit, and the annual financial audit.

Knowledges, Skills and Abilities

General knowledge of payroll, employee benefits/leaves, public bookkeeping practices and procedures.
General knowledge of laws, rules, regulations, policies and practices to follow in the payroll and accounting functions.
Working knowledge of accounting systems, policies, and procedures. Working knowledge of payrolls and computer operations.
Ability to understand and apply policies to the maintenance of a variety of financial records and reports. Ability to use a calculator and a computer for the maintenance of accounting, payroll and other fiscal records. Ability to make arithmetic computations accurately.
Ability to maintain accurate records and prepare a variety of reports.
Ability to verify accounting and other financial documents and forms for accuracy and completeness.
Ability to establish and maintain effective working relationships with department heads, employees, and the general public.
Ability to communicate effectively in oral and written forms.

Desirable Education and Experience

Graduation from an accredited four-year college with a bachelor degree in business or accounting or a graduate degree or substantial experience performing payroll processing in an accounting or fiscal office environment; or an equivalent combination of education and experience.