What are the responsibilities and job description for the Remote Part-Time Administrative Assistant for C-Suite Support position at National Therapy Center?
Job Overview
We are seeking a dedicated and detail-oriented Administrative Assistant to join our team on a part-time, remote basis. Our organization is rooted in five fundamental values: Justice, Dignity, Courage, Leadership, and Excellence. We invite individuals who are passionate about effecting change in public health and committed to the principles of racial justice to apply. As part of our mission, you will play a crucial role in supporting our C-Suite executives and ensuring the smooth operation of our administrative functions.
Key Responsibilities
Joining our team offers potential pathways for professional development and advancement within the organization. You will gain valuable experience by collaborating across departments and enhancing your skill set in a supportive environment.
Company Culture And Values
Our organization is committed to fostering a diverse and inclusive workplace that upholds integrity and collaboration. We actively seek applications from individuals who identify as part of marginalized communities, including those living with HIV/AIDS, individuals with disabilities, women, LGBTQ individuals, and people of color.
Compensation And Benefits
The role offers a competitive compensation package, including a comprehensive benefits plan for full-time employees. Benefits include vacation and leave, retirement contributions, health coverage, and life insurance options, ensuring a supportive work environment.
Employment Type: Full-Time
We are seeking a dedicated and detail-oriented Administrative Assistant to join our team on a part-time, remote basis. Our organization is rooted in five fundamental values: Justice, Dignity, Courage, Leadership, and Excellence. We invite individuals who are passionate about effecting change in public health and committed to the principles of racial justice to apply. As part of our mission, you will play a crucial role in supporting our C-Suite executives and ensuring the smooth operation of our administrative functions.
Key Responsibilities
- Oversee credit card reconciliations for C-Suite executives, including establishing and managing Expensify accounts, reconciling transactions, and generating monthly reports.
- Accurately process vendor invoices and staff reimbursement requests to ensure timely payments and proper record-keeping.
- Coordinate travel arrangements for staff, including transportation and accommodation logistics, while providing comprehensive support during travels.
- Conduct data entry tasks with precision, ensuring accuracy and confidentiality in all documentation.
- Monitor expenditures to maintain compliance with organizational policies and budgetary constraints.
- Address discrepancies in credit card statements swiftly and collaborate with executives to resolve any issues.
- Prepare periodic reports on vendor invoices and reimbursement statuses, conducting reviews and audits as necessary.
- Assist in obtaining necessary travel documents such as visas and passports, negotiating rates with travel service providers.
- Collaborate with team members to enhance data entry processes and validate source documents.
- Exceptional attention to detail and strong organizational capabilities.
- Proficient in office software, particularly the Microsoft Office Suite.
- Excellent verbal and written communication skills.
- Ability to juggle multiple tasks while effectively prioritizing responsibilities.
- Demonstrated capacity to work autonomously as well as part of a collaborative team.
- High School diploma or equivalent preferred.
- At least 2 years of experience in an administrative or support role in a corporate setting is preferred.
- Familiarity with credit card reconciliation, vendor invoice processing, and travel management is advantageous.
Joining our team offers potential pathways for professional development and advancement within the organization. You will gain valuable experience by collaborating across departments and enhancing your skill set in a supportive environment.
Company Culture And Values
Our organization is committed to fostering a diverse and inclusive workplace that upholds integrity and collaboration. We actively seek applications from individuals who identify as part of marginalized communities, including those living with HIV/AIDS, individuals with disabilities, women, LGBTQ individuals, and people of color.
Compensation And Benefits
The role offers a competitive compensation package, including a comprehensive benefits plan for full-time employees. Benefits include vacation and leave, retirement contributions, health coverage, and life insurance options, ensuring a supportive work environment.
Employment Type: Full-Time
