Manager, Finance Operations

Summary

Creates, develops, implements and manages activities and operations of Temporary Associates Payroll, Client Billings, and Credit & Collections functions and related staff.

Duties and Responsibilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Manages Temporary Associates payroll, client billing and credit & collections functions including, but not limited to; coordinating and processing new hires, termination status changes, tax changes, wage garnishments, deductions, direct deposit, client invoices, credit checks, and collections activities of past due client accounts.
• As a Subject Matter Expert (SME), supervises and assists with the review, verification, and processing of Temporary Associate payroll, client billings and credit & collections data.
• Creates and assists with the processing of manual payroll checks as necessary.
• Creates, develops, and implements system for accurate storage and maintenance of payroll and billing records and files including, but not limited to: sick time and vacation, other accrued leave, worker’s compensation codes, and rate type changes.
• Responds to all Temporary Associate payroll and client billings related inquiries including, but not limited to: payroll deductions and accruals, wage garnishments, child support payments, and employment verifications; resolves employee and invoicing issues.
• Evaluates and assures accuracy of payroll, deductions, and payroll tax information.
• Creates and manages the preparation of month-end and government reports.
• Manages client invoicing process and assures accuracy of billing. Manages any special billing requests from clients. Prepares billing reports for management as needed.
• Manages the credit & collections activities to ensure credit is extended to prospective clients that meet our minimum credit requirements, that the collections staff adhere to the Company’s Collections Policy including the escalation process for past due accounts, and to minimize the financial exposure to the Company of bad debt write-offs.
• As the SME, creates, develops, implements, and manages Temporary Associate payroll, invoicing, and credit & collections practices, policies, and procedures.
• Provides day-to-day guidance and supervision of subordinates; actively works topromote and recognize performance.
• Manages 401k reporting of Temporary Associates to People Operations as needed.
• Creates and distributes quarterly tax filing for Nelson Connects.
• Manages the payroll year end process, ensuring W2s are accurate and process any required corrections as needed.
• Creates and assists with bank reconciliations and cash applications of client payments.
• Maintains and communicates updates/changes around State payroll guidelines including, but not limited to; tax rates, minimum wage increases, paid sick leave, final check distribution, etc.
• Provides back-up support for Staff Payroll, being able to process manual checks and the semi-monthly payroll, as needed.
• Performs other duties as assigned by manager.

Supervisory Responsibilities

• Delegates duties and supervises quality of work; assures staff conforms to organizational policies and procedures and government regulations.

• Hires, trains, supervises, motivates, and develops staff; manages schedules and work.

• Monitor and evaluate overall activities of the team, identifying problem areas and taking corrective actions including, but not limited too, coaching, counseling, and performance reviews.

Qualifications

• Bachelor’s Degree (B. A.) or equivalent.
• Four to xix years related experience or equivalent.
• Commitment to excellence and high standards.
• Excellent written and oral communication skills.
• Basic competence in duties and tasks of supervised employees.
• Demonstrated ability to supervise and motivate subordinates.
• Strong organizational, problem-solving, and analytical skills.
• Ability to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Good judgement with the ability to make timely and sound decisions.
• Working knowledge of data collection, data analysis, evaluation, and scientific method.
• Ability to work with all levels of management.
• Acute attention to detail.
• Proficient on Great Plains, eRecruit (or comparable ATS application), ADP, and Dept. of Child Support Services (DCSS).
• Experience in Temporary Staffing a plus.
• Proven ability to handle multiple projects and meet deadlines.

• Strong interpersonal skills.

Required License Or Certification

• Certified Payroll Professional (CPP) a plus.

Physical and Mental Requirements

While performing the duties of this job, the employee is frequently required to do the following:

• Calculate figures and amounts
• Analyze financial data
• Interpret complex laws, regulations, and/or policies related to payroll
• Coordinate multiple tasks simultaneously
• Understand and respond to a diverse population

Work Environment

• Works in an office environment where temperatures are comfortable, and noise level is low to moderate. 

Salary Range: $90,000 to $130,000

Salary : $90,000 - $130,000