Executive Assistant/Chief of Staff

Position Overview

As Netcracker Technology and BostonGene continue to grow at an accelerated pace. We seek to add an Executive Assistant/Chief of Staff to support our President & CEO. This position performs advanced, diversified administrative duties requiring broad experience supporting an executive overseeing two companies.

The position will be located on-site in Waltham, MA.

Key Responsibilities

• Provide comprehensive day-to-day management of schedules including heavy and complex calendar management, international travel arrangements, and executive meeting prep.
• Prepares complex business presentation documents and spreadsheets.
• Assists with special projects, performing research and maintaining records.
• Composes correspondence, based on the general knowledge of the manager’s view, about administrative matters and general office policies for the manager’s approval.
• Initiates routine and non-routine correspondence, memoranda, and reports.
• Answers and screens the phone, providing information for both routine and complex inquiries.
• Anticipates and prepares material needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Prepares and distributes minutes to meetings.
• Establishes and maintains a variety of files and records including expense processing
• Reads publications, regulations, and directives and takes action or refers to those that are important to the manager and to the staff.

Qualifications

• 10 years of experience supporting C-level executives.
• Chief of Staff experience is a plus
• Proficiency with various software programs including Google Calendar, Microsoft Word, Excel, and PowerPoint for Windows.
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
• Ability to independently perform administrative duties with speed and accuracy.
• Exceptional knowledge of business correspondence composition.
• Accurate and efficient typing skills.
• Possess exceptional interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and external clients.
• Possess excellent organizational skills including attention to detail and follow through.
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.

Education & Professional Certifications:

• Bachelor’s degree in a related field from a four-year college or university; or
• Equivalent combination of education and experience.