What are the responsibilities and job description for the Admin Assistant to the Director of Federal and Grant Programs position at New Braunfels Independent School District?
Primary Purpose:
Assist the Federal Programs Director in maintaining and managing budgets, placing and processing purchase orders, and maintaining compliance documentation for each of the federal programs.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Effective organizational, file maintenance, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and word processing
Knowledge of basic accounting principles
Minimum Experience:
One to three years of secretarial experience, preferably in public education environment
One to three years accounting or bookkeeping experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1. Place and receive telephone calls and emails regarding assigned federal programs.
- Perform varied word processing skills in the preparation of correspondence, forms, reports, applications, etc.
- Prepare and process purchase orders for each program.
- Keep accurate and up-to-date balances for each program and budget.
- Maintain complete and systemic records of programs’ financial transactions providing accurate and up to date balances for each program and budget.
- Maintain a filing system for each assigned program.
- Serve as a liaison between the LEA and private non-profit schools.
- Assist curriculum specialists with Title I, II and III professional development activities as needed.
- Ensures confidentiality when required.
Supervisory Responsibilities:
None
Equipment Used:
Personal computer, printer, copier, multi-line phone and fax machine, and calculator.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Occasional districtwide and statewide travel; frequent prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.