Office Assistant 2 - TEMPORARY

Harvest your potential with the New York State Department of Agriculture and Markets! Join our team and become an integral part of a team dedicated to fostering a competitive food and agriculture industry that benefits both producers and consumers alike. Here, you can cultivate your career in a dynamic environment that values innovation, sustainability, and community engagement. With a wide range of opportunities spanning from environmental science to economic development, you can find your niche in public service and grow both professionally and personally. Embrace the chance to join our team, and you’ll not only reap a fulfilling career but also sow the seeds for a healthier, stronger New York.

The New York State Department of Agriculture and Markets is seeking one Office Assistant 2 to support the Local Food Purchase Assistance (LFPA) program within the Division of Agricultural Development. As an Office Assistant 2, you are pivotal in ensuring the efficient processing and management of program claims. Your responsibilities include receiving and conducting an initial review of claims for accuracy and completeness, ensuring that all required expense documentation is included. Once verified, you forward the complete claims package to the program managers for further review. In addition to claims processing, you are tasked with reviewing the contract budget and having a solid understanding of the program's allowable activities and expenditures. This knowledge enables you to determine the eligibility of expenses accurately. You also serve as a key point of contact for awardees, communicating with them to collect any missing documentation and progress reports. You provide essential assistance by answering questions related to claims submission and distributing necessary program documents to facilitate the process. To ensure the smooth operation of the claims approval process, you maintain an organized claim tracking spreadsheet, recording the claim's progress as it moves through various levels of approval within the program and division. Furthermore, after receiving approval from the program manager, you process contract extensions and modifications within the State Financial System, ensuring all changes are documented and integrated seamlessly into the existing framework.

This position is designated as temporary and will last for a duration of 12 months.

This is a PEF-represented position that offers excellent benefits! Benefits include but are not limited to inexpensive Health Insurance options, free Dental and Vision coverage, NYS Pension Plan membership, and generous paid time off. Within the year, you are eligible for 5 days of personal time, 13 vacation days, 13 sick days, and 13 paid holidays!

The pay rate for the Office Assistant 2 is $19.83/hour.

Non-competitive qualifications: One year of clerical experience.

Candidates that are eligible and interested in being considered for appointment to one of these opportunities must use the application link to apply by December 19, 2024. Within this online application please upload your resume and cover letter.

If you have any questions, please contact Amy Sacco in Human Resources at (518) 457-3216 or HarvestYourPotential@agriculture.ny.gov.

Number of Vacancies: One
Status of Vacancy: Full-time; Temporary-hourly: This role is designated as temporary and will last for a duration of 12 months.