What are the responsibilities and job description for the Event Coordinator position at NFM?
Job Summary
NFM Dymun Event Coordinators are thoughtful yet quick decision makers who oversee brand activations for NFM Dymun clients, utilizing a high degree of attention to detail and exceptional project coordination skills. The Event Coordinator isn’t afraid to get their hands dirty to make sure every detail executes as promised, from start to finish. The Event Coordinator needs to be able to think strategically, make wise decisions, be flexible and resourceful, respond quickly to last minute changes and help solve issues with minimal disruption to the client and guest experience. This position requires the ability to effectively manage a variety of work, a passion for the fast-paced environment of event execution, and eagerness to learn and be part of a team.
Essential Duties and Responsibilities
- Coordinate multiple aspects of events and activation executions, including pre-event timelines, vendor identification and management, logistics, production needs, shipments, etc
- Draft and maintain event documents including run of shows, timelines, contact sheets, site maps, etc
- Agency liaison at events and activations, representing and upholding agency standards when interacting with the client, the public, and vendors
- Event and activation hands-on setup, execution accountability and tear-down
- Identify, schedule, and coordinate on-site participation of local dignitaries, high-profile individuals and temporary staffing including laborers and brand ambassadors
- Collaborate with internal stakeholders to understand project strategy and goals
- Demonstrate flexibility and adjust schedules, set-up, staffing and event plans on short or no notice
- Communicate with the Account Service team and on-site client contact(s) during event
- Develop and provide timely event recaps with best in-class metrics to internal stakeholders
- Proactively collaborate with the Events Management and Creative Teams to bring fresh thinking to events and activations approach
- Updating budgets, track spending, and process payments
- Regularly organize and update inventory of NFM Dymun’s Events and Promotional Storage area
Education and/or Work Experience Requirements
- Associate or Bachelor’s degree in Event Marketing, Communications or a related field from an institution accredited by the U.S. Department of Education
- 1 to 3 years of professional experience (retail or service industry management experience preferred, consumer event experience a plus)
- Flexible schedule with the ability to travel (2 days/month on average) and occasionally work outside of normal business hours.
- Valid driver’s license and a reliable, insured vehicle
- History of working with multiple internal and external resources to accomplish proven results
- Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook) and social media channels
Physical Requirements
• May have to lift and carry up to 25 lbs.
About Us
NFM Dymun is a full-service advertising and marketing agency based in Pittsburgh. We create and implement powerful, strategic marketing campaigns, events, and sponsorships that build meaningful and lasting connections with consumers. Since our founding in 1986, we've engaged consumers across the country for nearly every type of business, including retail, CPG, hospitality, entertainment, healthcare, education, and industrial services. We're relationship driven...and we're passionate about providing our clients with unparalleled service.
