What are the responsibilities and job description for the Office Assistant position at Niles Steel Tank?
Niles Steel Tank Company (NST) is a national leader in the pressure vessel manufacturing industry with its core products designed and manufactured in the United States. NST has earned a competitive advantage through innovation, customer dedication, and a talented team of employees. NST is focused on developing new technologies and the continued growth and success of the organization, through both the NST and Bradford White Corporation.
Primary Function:
We are seeking a detail-oriented and proactive Office Assistant to join our team. The Office Assistant will support daily office operations, handle administrative tasks, and assist with basic HR responsibilities to ensure an organized and efficient office environment. This role is ideal for someone with excellent communication skills, a positive attitude, and a strong sense of responsibility.
Responsibilities
- Greet and assist visitors, ensuring a welcoming atmosphere
- Answer and direct phone calls and emails
- Maintain office supplies inventory, ordering as needed
- Assist with data entry, filing, and document management
- Coordinate with vendors and manage office maintenance tasks
- Handle incoming and outgoing mail and deliveries
- Support the team with various administrative tasks as needed
- Maintain employee records and update information as necessary
- Support the onboarding process for new employees
- Track attendance, employee time-off requests, and maintain vacation/sick leave records
- Maintain confidentiality of sensitive information and handle employee inquiries as needed
Qualifications:
- High school diploma or equivalent required, associate’s degree in business or related preferred
- Proven experience in an administrative or office assistant role; HR support experience is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Attention to detail and problem-solving skills
- Ability to work independently and collaboratively
