What are the responsibilities and job description for the Administrative Assistant position at Novartis?
Summary
The Administrative Assistant to the Chief of Staff, Corporate Affairs, helps ensure his time is optimized for strategic priorities by managing administrative tasks such as calendaring and expenses, driving seamless team operations, facilitating smooth communication and efficient coordination within the team, contributing to strategic projects, and more. This position will also serve as a back-up to the Senior Executive Assistant of the Chief Corporate Affairs Officer, collaborating closely to support a variety of tasks.
The role requires a seasoned professional with excellent communication skills and the ability to thrive in a fast-paced, high-demand environment. The ideal candidate will be a trusted partner to the Chief of Staff, proactive, detail-oriented and collaborative with a positive, can-do approach to challenges and a focus on continuous improvement.
Novartis will not sponsor visas for this position.
Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.
This role is required to be in our East Hanover, NJ office 3x/week.
About The Role
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
Commitment to Diversity & Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams’ representative of the patients and communities we serve.
Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $49,900 - $92,700 / year; however, while salary ranges are effective from 1/1/25 through 12/31/25, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about
suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
EEO Statement
The Novartis Group of Companies are Equal Opportunity Employers who are focused on building and advancing a culture of inclusion that values and celebrates individual differences, uniqueness, backgrounds and perspectives. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to fostering a diverse and inclusive workplace that reflects the world around us and connects us to the patients, customers and communities we serve.
Accessibility & Reasonable Accommodations
The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [email protected] or call 1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
The Administrative Assistant to the Chief of Staff, Corporate Affairs, helps ensure his time is optimized for strategic priorities by managing administrative tasks such as calendaring and expenses, driving seamless team operations, facilitating smooth communication and efficient coordination within the team, contributing to strategic projects, and more. This position will also serve as a back-up to the Senior Executive Assistant of the Chief Corporate Affairs Officer, collaborating closely to support a variety of tasks.
The role requires a seasoned professional with excellent communication skills and the ability to thrive in a fast-paced, high-demand environment. The ideal candidate will be a trusted partner to the Chief of Staff, proactive, detail-oriented and collaborative with a positive, can-do approach to challenges and a focus on continuous improvement.
Novartis will not sponsor visas for this position.
Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.
This role is required to be in our East Hanover, NJ office 3x/week.
About The Role
- Serve as the primary point of contact for the Chief of Staff, managing and prioritizing meetings, phone calls, and other requests
- Handle confidential information with absolute discretion and sound judgment
- Proactively manage and optimize the Chief of Staff’s calendar to align with team priorities and responsibilities. Anticipate scheduling needs and conflicts to ensure seamless coordination
- Plan and coordinate domestic and international travel
- Support financial processes, including expense reports, budget tracking and purchase orders
- Plan and execute team events and meetings, handling tasks such as agenda support, venue selection, and catering
- Support the onboarding of new team members by coordinating training schedules, providing system access, and facilitating introductions
- Serve as the back-up for the Chief Corporate Affairs Officer’s Senior Executive Assistant, providing support when required
- Provide support for Corporate Affairs projects and events as needed, contributing to broader team initiatives and goals
- Associate’s or Bachelor’s degree
- 1 year of proven experience supporting a leader in a large corporation
- Strong communication, organizational, and interpersonal skills, with the ability to build positive relationships with internal and external stakeholders
- High degree of professionalism, integrity, and confidentiality
- Comfortable working in a dynamic, fast-paced environment with shifting priorities
- Advanced proficiency in Microsoft Office Suite and familiarity with project management tools
- Keen eye for detail
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
Commitment to Diversity & Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams’ representative of the patients and communities we serve.
Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $49,900 - $92,700 / year; however, while salary ranges are effective from 1/1/25 through 12/31/25, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about
suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
EEO Statement
The Novartis Group of Companies are Equal Opportunity Employers who are focused on building and advancing a culture of inclusion that values and celebrates individual differences, uniqueness, backgrounds and perspectives. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to fostering a diverse and inclusive workplace that reflects the world around us and connects us to the patients, customers and communities we serve.
Accessibility & Reasonable Accommodations
The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [email protected] or call 1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Salary : $49,900 - $92,700
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