What are the responsibilities and job description for the Office Admin & Executive Assistant - Phoenix position at NucleusTeq?
Job Overview
We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office’s smooth functionality.
Key Responsibilities
- Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
- Administrative Support: Schedule meetings, appointments, and travel; handle internal communications and correspondence.
- Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
- Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.
- Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.
- Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.
- Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.
- Event and Meeting Coordination: Organize meetings, and internal events, and manage logistics for off-site gatherings.
Qualifications
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Strong organizational and time-management skills, with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Proficiency in office software (e.g., Microsoft Office Suite).
- Familiarity with budgeting, expense tracking, and record-keeping.
- Ability to handle sensitive information with discretion.
- Bachelor’s degree required.
