What are the responsibilities and job description for the Purchasing Coordinator position at Oaks Integrated Care?
Join our team today and immerse yourself in a rewarding career for years to come!
As the Purchasing Coordinator you will work in an office based setting with the ability to travel to Mt. Holly, NJ and Sicklerville, NJ locations.
Schedule: Full-time; Monday-Friday 8:00am-5:00pm; 1-hour unpaid lunch
Responsibilities:
- Provide purchasing planning and control information by collecting, analyzing, and
- summarizing data and trends
- Administer bidding process and contracts for vendor performance/compliance within
- established limits for the purpose of securing items and/or services within budget and in
- compliance with requirements
- Evaluate vendors for the purpose of determining their capability for performing to established
- Specifications.
- Collection of Vendor Diversity (VD) information and maintenance of the VD program.
- Maintain purchasing information, files, and records for the purpose of ensuring the availability
- of documentation and compliance with established policies
- Handle receiving, distributing, and tracking of all supplies in two locations.
- Maintain inventory control and perform audits to ensure accuracy.
- Maintain complete list of service vendors for the organization and house all service contracts in share drive.
- Negotiate with vendors for the purpose of resolving purchasing issues and/or ensuring
- purchases are within agency requirements.
- Oversee required processes (e.g., orders, work orders and requisitions for supplies, equipment,
- and services, etc.) for the purpose of acquiring necessary resources to support agency.
- Participate in meetings, training, workshops, etc. for the purpose of conveying and/or gathering
- information required to perform job functions.
- Prepare written materials and electronic financial information for the purpose of documenting
- activities, providing reference, conveying information, and complying with established financial
- requirements
- Process purchasing-related information (e.g., bid documents, tabulations, requisitions, electronic
- procurement, product specifications, statements of work, performance terms, contracts, etc.) for
- the purpose of updating and distributing information
- Verify purchase requisitions by comparing items requested to master list, clarifying unclear
- items; recommending alternatives.
- Forward available inventory items by verifying stock; scheduling delivery
- Prepare purchase orders by verifying specifications and price, obtaining multiple quotes and
- negotiating to ensure best prices, reviews recommendations from suppliers for substitute items
- obtaining approval from program
- Formulate and implements procedures and systems for tracking and analyzing equipment from
- requisition through retirement
- Liaison for copier vendors and cleaning companies.
- After hours calls for emergency needs/situations may occur.
- Other duties or special projects as necessary.
Benefits:
- Competitive salary
- Medical and dental insurance
- Vision plan
- Retirement plan
- Flexible spending plans
- EXCELLENT time benefits
- Opportunity for personal and career growth
- Team oriented environment – we practice the FISH! Philosophy
Qualifications:
-
High School Diploma or equivalent;
-
Experience in Supply Management, Tracking Budget, Expenses, Vendor Relationships, Organization, Customer Service, Documentation Skills, Negotiation Skills
- Valid Driver's License required.
All positions require a valid driver’s license in good standing and pre-employment drug screening. Oaks Integrated Care considers applicants for all positions without regard to: race; color; religion; sex; national origin; age; sexual orientation; marital or veteran status; the presence of a medical condition, genetic information or handicap, unrelated to performing the tasks of the job; or any other legally protected status.
