Director of Facilities Stewardship

The Department of Facilities Operations at Oberlin College invites applications for the position of Director of Facilities Stewardship. This is a full-time, 12-month, Administrative and Professional Staff position reporting to the Senior Director of Facilities Operations.

The incumbent will have primary stewardship responsibility for the department of Facilities Operations under the direct supervision of the Senior Director for Facility Operations. This position will provide stewardship for the various employees who maintain, support and operate multiple facilities. He/she will work with supervisors, managers, and bargaining unit employees to ensure proper execution of an annual operating budget of $15 million dollars, providing facility operations including utility plant operations, engineering and project management, skilled trades, grounds maintenance and custodial. This person is responsible to insure efficient and effective facilities operations services and solutions are provided in support of the research and education mission in academic and support buildings comprising 2.75 million square feet on a 500-acre campus. The successful candidate will have extensive facilities operations and management experience in a complex, fast-paced environment with a focus on higher education standards and proven solutions.

Essential Job Functions:

· Supervise six Facilities Managers and 2 administrative assistants in the execution all aspect of facilities operations including preventive maintenance, repairs, emergency response and all campus events

· Supervise or advise all maintenance and repair efforts relating to the buildings and infrastructure owned or operated by Oberlin College and the Board of Trustees; review and analyze inspections and reports for potential efficiencies in the operation and maintenance of facilities; develop, implement and monitor cost-saving opportunities.

· Manage the relationship between Facilities Operations Staff and the campus community. Works closely with the building managers as well as other senior staff to ensure that their concerns are being addressed in a timely and efficient manner.

· Provide guidance and act as an intermediary when issues arise that involve multiple facilities managers and or supervisors. Gather the information that is contributing to the issue and present it to the Senior Director for an overview and review.

· Provide leadership in identifying, developing, budgeting, coordinating, monitoring, reporting and completing operational system repairs, renovation and replacement projects.

· Facilitates interaction between Facilities Operations and the EHS manager, OES Manager, skilled trades’ staff and the Facilities Planning and Construction Department. Provides support in planning, designing, inspecting, and commissioning of renovation and new construction activities. Provides expertise for all major project engineering design reviews. Helps monitor project construction to assure maintenance related projects are built to OC standards. Assists with providing material specifications and engineering criteria to develop and maintain OC construction standards.

· Provide support with the administration of capital projects from planning through completed construction and commissioning.

· In collaboration with the Facilities Leadership and Finance staff, develops and manages operating and capital budgets and prepares related business plans, reports and forecasts. Assists with managing capital maintenance minor repair budget.

· Manage the hiring and training of the Facilities Operations support staff.

· Assist with the review of plan and specifications for the inclusion and appropriate application of operational systems in the addition, modification and renovation of new and existing facilities.

· Assist in the development and control of procedures to monitor work order systems and reports for the assurance of effective and timely evaluation, assignment, completion and close-out of routine and preventative maintenance of all facilities management and work production.

· Assist with the operation and long-term development of the computerized maintenance management system and the preventive maintenance program.

· Assist with the initiation and approval of requisitions for the purchase of materials, supplies and contractors’ services.

· Participate in short and long-term planning activities for the Facilities Operations Department.

· Participate in ongoing safety training programs.

· Perform other duties as assigned.

Required Qualifications:

· Ten years of facilities management experience or Bachelor’s degree and at least five years’ experience managing teams and facilities

· Thorough knowledge of all aspects of building systems and services; high level of functional and technical knowledge of building system operations with proficiencies in overseeing electrical, plumbing, HVAC systems, general maintenance, custodial, warehousing and transportation services

· Knowledge of Federal, State and Local laws, ordinances and codes relating to the operation and safety of facilities

· Ability to read blueprints; excellent customer service and interpersonal skills, proficiency in written and verbal communication skills

· Working knowledge of CMMS systems

· Must possess and maintain a valid Ohio driver’s license and meet and maintain the College’s insurability standards.

A complete application will be comprised of a cover letter that includes the applicant’s interest in employment at Oberlin College and a detailed explanation on how you meet each of the requirements for the position. Additionally, a detailed resume, which includes your work experience and history, and a list of professional references.

For full details and to apply, go to: https://jobs.oberlin.edu/postings/15566