What are the responsibilities and job description for the Executive Assistant position at One Heart Family of Companies?
Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional clerical and administrative skills, with a strong emphasis on office management and customer service. This role requires a detail-oriented individual who can manage multiple tasks efficiently while maintaining professionalism in all interactions.
Duties
- Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and handling correspondence.
- Maintain organized filing systems and ensure all documents are easily accessible.
- Manage office supplies inventory and place orders as necessary to ensure smooth operations.
- Serve as the first point of contact for clients and visitors, demonstrating excellent customer service skills.
- Assist in the preparation of reports, presentations, and other documents as required.
- Operate phone systems effectively to manage incoming calls and messages.
- Coordinate travel arrangements and itineraries for executives as needed.
- Support various office management tasks to enhance overall productivity.
Requirements
- Proven experience in an administrative or executive assistant role is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in clerical duties including typing, filing, and data entry.
- Familiarity with office management procedures and basic accounting principles is a plus.
- Excellent verbal and written communication skills.
- Experience with phone systems and front desk operations is desirable.
- Ability to work independently while being a collaborative team player.
- High level of discretion and confidentiality when handling sensitive information.
This position offers an exciting opportunity for individuals looking to advance their careers in a dynamic environment while supporting key executives in their daily operations.
Job Type: Full-time
Pay: $35,000.00 - $45,000.00 per year
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
Work Location: In person
Salary : $35,000 - $45,000