Administrative Assistant

Offering over 20 years of experience, Onix Hospitality currently owns and manages eight award-winning, top-performing hotels in the Mid-Atlantic region and Florida, operating over 1,000 hotel rooms across its growing portfolio and serving more than half million customers annually. We are looking for an energetic, well-rounded, and highly organized individual to fill the critical role of Administrative Assistant to the General Manager! This position works directly with the General Manager at the Hyatt Place Riverfront.

Onix Hospitality rewards it’s employees for their hard work and dedication to providing the best service possible, with a wide-range of benefits and perks to show we care.

BENEFITS AND PERKS WE OFFER

Benefits

• Competitive Salary
• Affordable Medical, Dental, and Vision Benefits for You & Your Family
• 401k Retirement With Company Match
• Flexible Spending Accounts (FSA) & Health Reimbursement Accounts (HRA)
• Paid Time Off & Paid Holidays
• Short-term Disability and Maternity Leave Options, Personal and Family Medical Leave
• Company provided Life Insurance and Long Term Disability Coverage

Employee Perks Program

• Tickets At Work for Discounted Entertainment Tickets!
• Tuition Reimbursement
• In Facility Training/In Service Programs
• Employee Assistance Program
• Free Will/Estate Preparation Services
• Optional Legal & Identity Protection Services
• Verizon Wireless Discount

What you’ll do:

As the Administrative Assistant, you are responsible for:

• Manage all Human Resources onboarding for new hires.

• Maintain all HR files for hotel employees.

• You will be the point of contact for internal & external requests and be responsible for organizing travel itineraries, coordinating meetings, and preparing presentations, agendas, and meeting minutes.

• As an extension of the executive team, you will represent the General Manager and other leaders during internal and external communications.

• Maintain all expenses, tracking of finances, paying invoices in a timely manner and following up with vendors.

• Maintain electronic filing system for corporate documentation.

• Maintain up to date list of all contacts and direct reports to all department heads.

• You will take a lead role in internal and external communications, including the hotel newsletter, social media and marketing content, managing executive correspondence, and developing presentations and official hotel documents.

• Maintain operational dashboards and trackers electronically including management of all daily, weekly and monthly reports.

• Work closely with facility management to organize and monitor all facility licensure expirations and required trainings.

• Manage and coordinate special projects, compliance matters and any additional duties as assigned.

Qualifications

• Associates or bachelor’s degree is desired.

• At least 3 years of experience in customer service, record management, and supporting at the Executive Level.

• Previous experience in hospitality and office management, is highly desired.

• Excellent judgment, analytical, and interpersonal skills, including written and verbal communication skills to effectively communicate with all levels of the company.

• Excellent note taking skills.

• Advanced knowledge of MS Office, Word, Excel, PowerPoint, Outlook, and current technology.

• Ability to manage a project, including delegating tasks, managing multiple priorities, accomplish goals and meeting all commitments on a timely basis.

• Ability to work independently and within cross-functional teams.

• Excellent calendar management skills, including the coordination of complex executive meetings.

• Ability to research, analyze data and problem solve effectively.