Accounts Payable

Accounts Payable Specialist

Accounts Payable Specialist reports to the Controller and ensures all payment requests are properly approved and documented. Ensures vendors are paid according to payment term/plans to avoid any transaction interruptions.

Duties:

· Oversee all aspects of Accounts Payable

· Setting up vendors

· Entering and paying invoices

· Preparing weekly payments

· Working with managers making sure the P.O(s) are received and invoices are paid in a timely manner.

· Receives invoices directly from vendors and forward those invoices to department managers for review and approval.

· Reviews all payment requests for appropriate documentation and requisite approval authority.

· Corresponds with vendors and responds to payment status inquiries. Researches aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.

· Reconciles vendor statements to vendor history in accounts payable system and contact vendor for any invoices listed on the vendor statement not paid or sent for review and approval.

· Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.

· Communication: Respond to vendor inquiries regarding their account statements, charges, and payment options in a courteous and professional manner.

· Coordinate with Departments: Work closely with the all departments to ensure accurate billing for services and events.

· Maintain Records: Keep accurate and up-to-date records of all member transactions and billing documentation.

· Assist with Audits: Provide necessary documentation and assist with internal or external audits as required.

Qualifications:

· High school diploma or equivalent required

· Previous Experience in the field of Accounting is a must, preferably Hospitality Accounting

· Proficiency with accounting software and Microsoft Office, particularly Excel.

· Strong attention to detail and accuracy in financial reporting.

· Excellent communication and interpersonal skills

· Ability to prioritize tasks and meet deadlines in a fast-paced environment