Personal & Executive Assistant to CEO

Position: Personal/Executive Assistant

Location: San Diego County – Hybrid (Remote/In-Person as needed)

Salary Range: $75,000 - $95,000 annually DOE

Company: Organifi, a leading digital marketing and superfood company. Are you highly organized, personable, and skilled at juggling multiple responsibilities while maintaining a positive and professional attitude? Do you have a background in marketing or sales and a passion for helping businesses thrive? If so, we want to hear from you!

About the Role: As the Personal/Executive Assistant to the CEO of Organifi, you will play a pivotal role in managing both personal and professional tasks to ensure smooth day-to-day operations. This is a dynamic position that requires a proactive, detail-oriented individual who thrives in a fast-paced environment. Acumin or a basic understanding of personal finance as well as a background in digital marketing, sales, or e-commerce is a significant bonus.

Key Responsibilities

• Personal Support

• Manage personal appointments, tasks, and errands.
• Handle bill payments, travel arrangements, and household coordination.
• Assist with planning personal events or engagements
• Support in the compilation and distribution of financial records for banking and tax related reporting, compliance, filing, etc.

• Executive Support:
  • Manage and organize the CEO’s calendar, ensuring appointments and meetings are scheduled effectively.
  • Coordinate podcast tours, travel itineraries, and speaking engagements.
  • Draft, review, and respond to emails and other communications professionally and promptly.
  • Administrative Tasks:
  • Maintain clear organization of files, records, and documents.
  • Coordinate with vendors, clients, and team members on behalf of the CEO.
  • Prepare and anticipate material and technology resources needed for meetings

and events both internal and external; presentation slides, spreadsheets, background information and agendas.

• Take detailed notes during key discussions and follow up with team members on any actions

Marketing and Sales Support (Preferred):

• Collaborate with the marketing team to align the CEO’s initiatives with the company’s goals.
• Assist in creating content, tracking marketing KPIs, and preparing reports.
• Support product launches, campaigns, and other sales-related activities.

What We’re Looking For

• Experience:

• At least 3 years of experience as a Personal/Executive Assistant or similar role.
• History of supporting with personal financial management 
• Background in marketing, digital marketing, or sales is highly preferred.

• Skills:
  • Excellent communication skills, both written and verbal.
  • Highly organized, with the ability to manage and prioritize multiple tasks.
  • Comfortable using tools like Google Workspace, project management software, and CRM platforms.
  • Adept at problem-solving with a “can-do” attitude.
• Personality:
  • A likable, personable individual who thrives in team environments and is skilled at building relationships.
  • Comfortable communicating via email and phone with clients, partners, and vendors.
  • Self-starter who thrives under minimal supervision.

Perks and Benefits

• Competitive salary based on experience.
• Opportunity to work with a dynamic and passionate team in a growing digital marketing company.
• Access to Organifi products to support your health and wellness journey.
• Flexible hybrid work environment.
• Health Benefits & 401K opportunities for eligible employees.

Organifi is an equal-opportunity employer and welcomes applicants from all backgrounds.

Salary : $75,000 - $95,000