Secretary

OAISD: Thompson M-TEC

Vacancy: Secretary
Apply at oaisd.org/jobs. Look for Job # 1298.
If you're passionate about supporting adult learners and contributing to our mission, we encourage you to apply.

Thompson M-TEC, a service of the Ottawa Area Intermediate School District supporting adults in skilled trades education, is seeking a dedicated Secretary to join our team. This role involves providing excellent customer service and administrative assistance, including managing calls and in-person inquiries, processing student registrations, coordinating room scheduling, organizing supplies, and assisting with marketing updates. The ideal candidate is organized, proficient in Microsoft Office, and skilled at multitasking.
Apply at oaisd.org/jobs. Look for Job # 1298. It is the ONLY way to be considered.
Typical duties include (but are not limited to):
Customer Service

• Telephone Support: Handle incoming calls, deliver and forward messages, and provide course information.
• In-Person Support: Greet and direct visitors, students, and check in testers.
• Web Contacts Management: Respond to and forward web contact emails to appropriate staff within 24 hours.
• Document Preparation: Photocopy pamphlets, handbooks, and catalogs for students and instructors.

Student Registration & Scheduling

• Student Notifications
• Registration Support
• Enrollment Organization
• Supplies Management

Apply at oaisd.org/jobs. Look for Job # 1298. Only those who apply here will be considered.

Office Administration

• Mail Management
• Office Equipment
• Electronic Registration
• Training and Meeting Setup
• Project Assistance
• Marketing Packet Assembly
• Marketing & Catalog
• Website Content
• Course Catalog Maintenance
• SCECH (State Continuing Education Clock Hours) Coordination

Additional Responsibilities

• Maintenance and Tech Work Orders
• Room Scheduling

Qualifications

• Proficiency in Microsoft Office and basic computer skills.
• Experience in customer service, administrative support, or a related field.
• Ability to prioritize effectively.
• Familiarity with Infinite Campus, WisdomWhere, and room scheduling software is a plus.
• Bilingual skills are a plus.

Apply at oaisd.org/jobs. Look for Job # 1298. This is the only way to be considered.

Additional required skills

• Excellent verbal and written communication skills
• Ability to work collaboratively in a team environment
• Ability to manage multiple projects at one time with minimal errors
• Creative problem-solving skills
• Patience
• Empathy
• Regular and predictable attendance working one’s fully scheduled hours
• Ability to work in-person
• Engage with colleagues and the public in-person
• Accept and apply feedback
• Work independently
• Apply critical thinking skills to tasks and projects

Compensation: Grade 11. $20.51 - $23.44
Full benefits package for employee and family.

Apply at oaisd.org/jobs. Look for Job # 1298. If you do not, we will not be able to consider you.

Ottawa Area Intermediate School District (OAISD) does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, genetic information, or any other legally protected category (collectively “Protected Classes”), in its programs and activities, including employment. Civil Rights Coordinators are located at OAISD, 13663 Port Sheldon St. Holland, MI 49424 to handle inquiries regarding the nondiscrimination policies and grievance procedures. Telephone (616) 738-8940. Ext: 4091

Job Type: Full-time

Pay: $20.51 - $23.44 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $21 - $23