Position Type:
Secretarial/Clerical/Benefits Cooridnator
Date Posted:
1/24/2023
Location:
Human Resources
Date Available:
04/03/2023
Closing Date:
02/07/2023
   Position: BENEFITS COORDINATOR, 12 months
Human Resources

Job ID: 1667

Effective Date(s): April 3, 2023 through June 30, 2023

Employment Terms: Full-time
12-month position, tenure track
Eligible for health insurance benefits
Position associated with the terms and conditions of the Negotiated Agreement between the Paramus Association of Educational Secretaries (PAES) and the Board of Education, Secretary Category V.

Reports To: Director of Human Resources

Job Goal(s): Effectively perform all Employee Benefits Specialist responsibilities for
assigned employees and employee groups as outlined below. Additionally, provide leadership and coordination for all department staff and functions associated with employee benefits administration, workers compensation administration and such other areas as may be assigned, for the Paramus Public School District, to promote accuracy, efficiency, timeliness, proactivity and thoroughness.

Qualifications: 1. High school diploma; post high school certificate or degree preferred. Courses in Business Skills and personnel/benefits subjects preferred.
2. Notary Public Certification preferred or willingness to obtain.
3. Five or more years' experience in office work required.
4. Three or more years' experience in personnel/employee benefits required; school or public sector benefits experience preferred.
5. Ability to effectively use office tools and systems relevant to job responsibilities (i.e. Frontline Central, Frontline Absence Management, CSI, Benefits Solver-SEHBP, etc.)
6. Effective communication skills, both written and verbal.
7. Effective problem-solving skills and sound judgement.
8. Such alternatives to the above qualifications as the Board deems appropriate and acceptable under state law.

Salary: Placement on the Paramus Association of Educational Secretaries (PAES) Salary Guide for 2022-2023, Secretary Category III Salary Guide, in accordance with experience and related qualifications.

Performance Responsibilities:

1. Provide orientation to new employees concerning employment benefits programs consistent with collective bargaining agreements and other Board of Education authorizations.
2. Assist employees in completing all employment benefits applications and provide follow-up support to employees as needed.
3. Follow up on district-wide employment benefits enrollment details and requirements (e.g., receipt of benefits ID cards, names added to coverage lists, names added to billing invoices, etc.)
4. Provide current, accurate employment benefits information for individual employees, employee groups, other administrative staff (e.g., Payroll Department) and the school district(s).
5. Organize, communicate about and facilitate annual and special open enrollment periods for the NJ School Employees Health Benefits Program and all other employment benefits programs as needed.
6. Maintains employee's attendance record.
7. Maintains and administers implementation of employee benefits programs including medical, dental, vision, prescription, LTD, Pension, 403B, Flexible Spending Accounts, etc.
8. Ensure school district compliance with obligations to former employees relative to employment benefits under COBRA, Board Policy and/or collective bargaining agreements.
9. Verify all employee benefits monthly invoices and process them on a timely basis.
10. Prepares, collects and compiles statistical and other pertinent data for effective collective bargaining.
11. Serve as liaison to insurance consultants and providers used by the school district(s) related to employee benefits matters.
12. Assist and support school district employees, supervisors and healthcare professionals as needed in the gathering of information and filing of workers compensation claims, and relative to return-to-work and light-duty decision-making.
13. Serve as liaison between the school district(s) and staff and such consultants, third-party administrators and carriers as the school district may use to meets its workers compensation obligations.
14. Stay informed of current workers compensation coverage and claims laws, rules and procedures; suggest changes to school district policies, practices and forms as appropriate.
15. Maintain files of all employment benefits policies, riders and other plan documents.
16. Maintain files of workers compensation plan documents, forms and individual claims.
17. Completes and submits all required state and federal reports that pertain to employee benefits (e.g., IRS mandates, Chapter 44, 1095C) and workers compensation (e.g., OSHA/PEOSH reports).
18. Perform such other duties as may be assigned.

Application: Qualified applicants interested in this position are invited to apply online via Applitrack at: https://www.applitrack.com/paramus/onlineapp/default.aspx The final date for submitting applications for this position is February 7, 2023.

Requirements: 1. New Jersey resident or willingness to relocate
2. Controlled substance testing and successful completion of criminal history background check are required of all applicants offered employment.

Evaluation: Performance of this job will be evaluated annually in accordance with the provisions of the Board's policy on the evaluation of non-certified staff.
Job description is available for review on the district website, www.paramus.k12.nj.us, under Administration - Human Resources - Job Descriptions - Non-Certificated Professional Staff

AA/EOE