Manager, Internal Audit

Salary : $119,087.52 - $145,620.60 Annually

Location : Pasadena, CA

Job Type : Classified Administrator

Job Number : 04861

Department : President Office

Opening Date : 06 / 25 / 2024

Closing Date : Continuous

Probationary Period : None. At-Will Employment.

Work Shift : Mon - Fri. 8 : 00 AM - 4 : 30 PM

Salary Schedule / Range : Management Association M-3

OPEN UNTIL FILLED

FIRST REVIEW WILL BE ON FRIDAY, OCTOBER 18, 2024, 11 : 59PM.

Under the general direction of the Superintendent / President, the position manages the internal audit process for the Pasadena Area Community College District (the District). The position will perform complex duties in planning, organizing, and conducting internal financial compliance audits, investigative audits, program evaluations, operational audits, and related projects. The position will serve as the District's technical expert on all audit matters by providing professional recommendations in formulating policy and procedures to ensure thorough systems of internal control and compliance.

PLANNING AND COORDINATING INTERNAL AUDITS

• Develops and implements a District wide internal audit program.

Develops and implements internal audit policies and procedures.

Tests and evaluates compliance with federal and state laws, and District policy and procedures.

Determines the accuracy and reliability of accounting, financial, electronic data processing (EDP) systems and other operating controls.

Develops and implements audit activities and procedures.

Plans and conducts investigations of various transactions, fiscal operations, programmatic compliance, and other matters requested by management and the Board of Trustees.

Performs special internal audits as directed.

Conducts individual unannounced internal audits to discover misappropriation of assets or funds to prevent and / or detect fraud.

Coordinates and assists with all audits conducted by outside agencies.

Monitor the District's tip line and perform appropriate follow up investigations.

SAFEGUARDING ASSETS

Reports audit findings to appropriate personnel and provides recommendations for improvements in operations and controls.

Implements and updates accounting procedures and systems.

Conducts follow up reviews on the status or recommendations made by both internal and external auditors and determines whether corrective action has been taken to improve deficient conditions.

Recommends appropriate accounting treatment for yearend adjustments and closing activities.

DEPARTMENTAL MANAGEMENT

Selects, develops, supervises and evaluates subordinates and oversees the selection, placement, training, and supervision of other employees.

Leads or participates in shared governance through service on planning and / or operations committees and task forces; attends Board of Trustees meetings and appropriate District, College and employee functions.

Coordinates programs and services as appropriate with other District and college personnel.

This job description does not state or signify that these are the only duties that will be performed by the incumbent in this position. The incumbent will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

EDUCATION AND EXPERIENCE :

Four (4) years progressively responsible experience as an auditor with an internal auditing unit or with a commercial auditing firm in financial or operational auditing with direct experience in planning, organizing and independently performing audit tasks for financial audits, compliance audits, performance or operational audits, and internal control reviews.

DESIRABLE QUALIFICATIONS :

Valid license to practice as a Certified Public Accountant or Certified Internal Auditor.

Audit experience in an educational institution with an automated accounting system.

Experience in planning and performing financial and compliance audits of California Community Colleges.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF :

Governmental Accounting Standards Board pronouncements impacting California community colleges.

California Community Colleges Budget and Accounting Manual (BAM)

California Community College Contract District Audit Manual (CDAM)

Code of Ethics and Standards of the Professional Practice of Internal Auditing established by the Institute of Internal Auditors

Laws, rules, regulations, and procedure affecting accounting for receipts and disbursements.

Technology, Data security, and Cyber security.

Principles and practices of administration, supervision and training.

Effective organizational skills.

Record-keeping and report preparation techniques.

Budget preparation and control.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Organizational structure, operations, programs, policies, and procedures common to institutions of higher education.

Principles and practices of effective administration, supervision and training.

Interpersonal skills, use of tact, patience and courtesy.

Problem solving and conflict resolution in an academic environment.

Modern office practices, procedures, equipment, and software applications.

ABILITY TO :

Perform highly complex analyses of financial, budgetary, operational and compliance issues and reach sound, logical, fact-based conclusions and recommendations.

Collect, evaluate and interpret a broad range of complex data, either in electronic, written, statistical or narrative form.

Apply governmental audit standards to audit work planned and conducted.

Understand, interpret and apply federal, state and local laws and relevant regulations, ordinances, and policies.

Keep current on changes in laws, regulations, or audit and compliance reviews related to community colleges.

Learn and apply emerging technologies as necessary to perform duties in an efficient, organized, and timely manner.

Analyze situations accurately and adopt an effective course of action.

Meet schedules and time lines.

Prepare comprehensive narrative and statistical reports.

Supervise the administration of multiple budgets.

Communicate effectively both orally and in writing.

Operate a computer and assigned office equipment

Interpret, apply, and explain rules, regulations, policies, and procedures.

Analyze situations accurately and adopt an effective course of action.

Ensure compliance with local, state and federal guidelines, policies, rules, and regulations.

Select, supervise, train, and evaluate staff; prioritize and assign work to meet deadlines.

Establish and maintain positive and effective working relationships with others.

Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.

CORE COMPETENCIES :

Cognition

Occupational

Management Qualities

Interaction with Others

Personal Effectiveness

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason . You can apply for a position from any computer with Internet access. Please keep in mind the following :

All materials listed below may be required for your application packet to be considered complete :

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

PASADENA AREA COMMUNITY COLLEGE DISTRICT

Equal Opportunity, Title IX, Section 504 Employer

At Pasadena City College, we value your contributions to our success and want to provide you with a benefit package that protects your health and helps your financial security now and in the future. Pasadena City College provides Medical, Dental, Vision, Basic Life, Basic Accidental Death and Dismemberment and Long Term Disability insurance at no cost to the employee or eligible dependents.

MEDICAL : Employer-paid premium. Employee has the option of electing between PPO plans and HMO plans.

DENTAL : Employer-paid premium. Employee has the option of electing between a PPO plan and HMO plan.

VISION : Employer-paid premium. Vision benefit is contingent upon employees medical plan selection.

BASIC EMPLOYEE LIFE INSURANCE : Employer-paid premium for a $50,000 life insurance policy. If employee is over 70 the life insurance policy is reduced to $25,000.

BASIC SPOUSE LIFE INSURANCE : Employer-paid premium for a $1,500 policy. Benefit terminates when the employee reaches 70.

BASIC DEPENDENT LIFE INSURANCE : Employer-paid premium for a $1,500 policy.

BASIC ACCIDENTAL DEATH & DISMEMBERMENT : Employer-paid premium for a $1,500 policy.

LONG-TERM DISABILITY (LTD) : Employer-paid benefit pays 66.67% of your monthly salary (up to $3,000) monthly starting 140 days after you are out of work and continuing up to age 65 if the disability occurs at age 59 or before 5 years if the disability occurs at age 60 to 64 up to age 70 if the disability occurs at age 65 to 69 1 year if the disability occurs at age 70 or after.

MISCELLANEOUS RETIREMENT : Pasadena City College has two retirement formulas through the California Public Employees' Retirement System (CalPERS). The employer contribution rate is 26.68%.

PEPRA New Member - Formula 2% @ 62) : Applicable to employees who work directly for the Los Angeles County Superintendent of Schools hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2022, the employee contribution is 8.00% and subject to change annually.

A new member is defined as any of the following :

1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the Los Angele County Office of Education annual actuarial valuation.

Note : This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Office at (626) 585-7503,

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.

COMPUTER LOAN PROGRAM : The College provides an interest-free loan to employees for the purchase of computer hardware or software. The maximum amount of the loan is $4,000. Eligible employees must have been employed by the College for one year and must be eligible to receive health and welfare benefits.

EMPLOYEE ASSISTANCE PROGRAMS : Two employee assistance programs that are free and available 24 / 7. Both programs are a counseling referral and provide confidential counseling help regarding marital discord, family problems, job-related stress, travel, funeral planning.

HOLIDAYS : 19 paid holidays per fiscal year 1 floating holiday (if hired by September 9th of each fiscal year)

VACATION : Manager accrues 14.67 hours each month from 1st day of employment until the final day of employment.

SICK LEAVE : Employees are granted 12 days of sick leave.

Sick leave is advanced for all employees on July 1 each year. All unused sick leave accumulates from year to year. If an employee worked for another California community college district or county school, he / she may be entitled to transfer the earned sick leave.

The Human Resources office will send the necessary forms to the sending institution once they are informed that sick leave days are available for transfer.

BEREAVEMENT LEAVE : Employees are eligible for paid leave of absence for a death in the immediate family or the immediate household. The allowed leave may not exceed three working days or five working days if travel of over 300 miles is required. Employees must provide such proof of eligibility for bereavement leave benefits as may be required by the College. The immediate family includes the employee's spouse, son, daughter, father, mother, brother, sister, father-in-law, mother-in-law, grandparents, grandchildren of the employee or the spouse of the employee, son-in-law, daughter-in-law, or any relative living in the immediate household of the employee or any other person for whom the employee is legally responsible. A member of the employee's immediate household means a person who is, for all intents and purposes, a full-time resident of the same household as the employee. Up to one day's paid leave may be granted for an employee to make funeral arrangements and / or attend the funeral of relatives not listed above. Up to one-half day's paid leave may be granted for an employee to attend the funeral of a friend.

INDIVIDUAL POLICIES : Additional Insurance policies are available such as short-term disability, hospital confinement indemnity, sickness indemnity, cancer, accident, and lump sum critical illness.

IRC Section 125 : A cafeteria plan available to all employees that allow pre-tax money to pay for qualified medical and dental expenses and child care.

TAX-SHELTERED ACCOUNT : Employees (along with their immediate family members) are eligible to become members. 457(b) deferred compensation plans available, 403 (b) TSA plans, and Roth 403(b) plans.

VOLUNTARY PET INSURANCES : Employee has the option in signing up for a PPO plan or HMO plan

VOLUNTARY LIFE INSURANCE : Plan is available for employee to purchase.

VOLUNTARY ACCIDENTAL DEATH & DISMEMBERMENT : Plan is available for employee to purchase.

NUMBER OF WORK DAYS : 261 for a 12-month employee.

OTHER : There may be other benefit provisions as specified in the contract. Please contact the recruiter listed on the job posting directly for more information.

All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process.Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions.

I understand that my application will be considered incomplete if any required sections of the application are not completed and / or if any documents that are required are not attached to my online application by the closing date.

Please specify your highest level of education from an accredited university in a related discipline.

Please indicate the field in which you have earned your degree in :

Do you have a valid license to practice as a Certified Public Accountant or Certified Internal Auditor?

Indicate the years of progressively responsible experience as an auditor with an internal auditing unit or with a commercial auditing firm in financial or operational auditing with direct experience in planning, organizing and independently performing audit tasks for financial audits, compliance audits, performance or operational audits, and internal control reviews.

Indicate where you have worked to obtain experience as an auditor with an internal auditing unit or with a commercial auditing firm in financial or operational auditing with direct experience in planning, organizing and independently performing audit tasks for financial audits, compliance audits, performance or operational audits, and internal control reviews. What was the time frame, what was the employer's name and describe the work performed. (You must complete this section).

Do you have experience in an educational institution with an automated accounting system?

Do you have experience in planning and performing financial and compliance audits of California Community Colleges?

Required Question

Salary : $119,088 - $145,621