What are the responsibilities and job description for the Administrative Assistant - Public Works position at Pasco County, FL?
Salary
$22.78 - $31.89 Hourly
Location
New Port Richey, FL
Job Type
Full Time
Job Number
12674-1224
Department
Public Works
Opening Date
12/20/2024
Closing Date
1/2/2025 11:59 PM Eastern
Salary Range
$22.78 -$31.89
Pay Grade
P36
Salary Disclosure
Pay rates are based on education, skill, experience level and internal equity.
DESCRIPTION
BENEFITS
QUESTIONS
General Description
JOIN OUR TEAM AS AN ADMINISTRATIVE ASSISTANT!
The Administrative Assistant position involves responsible and advanced administrative work for the Public Works Department. This position reports directly to the Department Director and provides support to both the Director and other senior management members within the Department.Essential Job Functions
- Monitors Director’s email account to identify citizen concerns and assign tasks to staff for review and response.
- Maintains Director’s calendar and schedules meetings and events.
- Creates and monitors completion of leadership team tasks based on direction from Director, board and/or administration requests, and citizen requests.
- Compiles Public Works leadership team meeting agendas and summary points.
- Compiles and maintains standard operating procedures (SOPs).
- Facilitates the, implementation of a department-wide file organization system within Microsoft 365.
- Assists with the facilitation of department selection of employee of the month and department nominations for annual countywide awards.
- Processes all travel documents for the Director, processes all mileage expenses, and submits for payment.
- Performs quality control of division documents requiring Director signature and approval.
- Prepares letters, memos, and forms for Director signature and distributes documents appropriately upon execution.
- Receives and screens callers, and refers callers to other employees, officials, or departments.
- Interviews office visitors to determine needs and issue information regarding the services or the department.
- Takes minutes of conferences, meetings, and official functions as needed.
- Assists other clerical staff as needed.
- Performs related work as required.
Knowledge, Skills and Abilities
- Knowledge of business English, including document types, grammar, and formatting.
- Knowledge of government office practices, including organizational systems.
- Skill in the use of Microsoft 365 to create various business documents and to organize and store shared files.
- Ability to read for comprehension and to communicate effectively both orally and in writing.
- Ability to identify mistakes in content, grammar and formatting and correct them.
- Ability to identify inefficiencies in file management systems and optimize them.
- Ability to identify a task from a citizen complaint and assign it to the appropriate staff.
- Ability to establish and maintain effective working relationships with leadership team members, staff, other county departments, and the public.
Minimum Requirements
PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years' experience in secretarial and/or clerical experience OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience.
In House Employees: This position qualifies for DAP.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years' experience in secretarial and/or clerical experience OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience.
In House Employees: This position qualifies for DAP.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021
Agency
Pasco County
Address
7536 State Street
New Port Richey, Florida, 34654
Phone
(727) 847-8030
(727) 847-8103
(727) 847-8103
Website
http://www.pascocountyfl.net
General Description
JOIN OUR TEAM AS AN ADMINISTRATIVE ASSISTANT!
The Administrative Assistant position involves responsible and advanced administrative work for the Public Works Department. This position reports directly to the Department Director and provides support to both the Director and other senior management members within the Department.Essential Job Functions
- Monitors Director’s email account to identify citizen concerns and assign tasks to staff for review and response.
- Maintains Director’s calendar and schedules meetings and events.
- Creates and monitors completion of leadership team tasks based on direction from Director, board and/or administration requests, and citizen requests.
- Compiles Public Works leadership team meeting agendas and summary points.
- Compiles and maintains standard operating procedures (SOPs).
- Facilitates the, implementation of a department-wide file organization system within Microsoft 365.
- Assists with the facilitation of department selection of employee of the month and department nominations for annual countywide awards.
- Processes all travel documents for the Director, processes all mileage expenses, and submits for payment.
- Performs quality control of division documents requiring Director signature and approval.
- Prepares letters, memos, and forms for Director signature and distributes documents appropriately upon execution.
- Receives and screens callers, and refers callers to other employees, officials, or departments.
- Interviews office visitors to determine needs and issue information regarding the services or the department.
- Takes minutes of conferences, meetings, and official functions as needed.
- Assists other clerical staff as needed.
- Performs related work as required.
Knowledge, Skills and Abilities
- Knowledge of business English, including document types, grammar, and formatting.
- Knowledge of government office practices, including organizational systems.
- Skill in the use of Microsoft 365 to create various business documents and to organize and store shared files.
- Ability to read for comprehension and to communicate effectively both orally and in writing.
- Ability to identify mistakes in content, grammar and formatting and correct them.
- Ability to identify inefficiencies in file management systems and optimize them.
- Ability to identify a task from a citizen complaint and assign it to the appropriate staff.
- Ability to establish and maintain effective working relationships with leadership team members, staff, other county departments, and the public.
Minimum Requirements
PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years' experience in secretarial and/or clerical experience OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience.
In House Employees: This position qualifies for DAP.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years' experience in secretarial and/or clerical experience OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience.
In House Employees: This position qualifies for DAP.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021
Benefits include:
- Florida Retirement System (FRS) retirement plan
- PTO (Paid Time Off)
- Paid holidays
- Group insurance
- Tuition reimbursement
- Deferred compensation
- Medical leave pool
- Annual medical leave buy-back
- Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.
Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.
Salary : $23 - $32
