Administrative Assistant - Floral (On Call)

The Administrative Assistant provides administrative support for the Floral & Event Manager and the Floral department.  

Company Background:

For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California’s Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay.

Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility and Pebble Beach Equestrian Center. It annually hosts premier events such as the Pebble Beach Concours d’Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee.

Essential Duties & Responsibilities:

• Practice full adherence to the Pebble Beach Company Mission, Values, and Standards.
• Answer telephone, take and relay messages, answer general questions when possible.
• Take phone orders in a neat, organized, and legible manner.
• Create written correspondence, reports, schedules, etc.
• Maintain office in a neat & orderly manner.
• Correct spelling, grammar and format errors in written material. Suggest editorial changes.
• Compose transmittals, memos and correspondence as directed.
• Process incoming and outgoing mail.
• Maintain and update employee files, various project files, vendor files and other individual filing systems in a timely and if necessary, confidential basis.
• Post revenue for all Floral charges.
• Assist Floral & Event Manager with ordering floral product and supplies.
• Order office supplies for department as needed
• Process receiving and invoice reports & submit invoices for payment on a daily basis
• Process revenue reports on a daily basis.
• Assist Floral & Event Manager with online photo album – wedding pictures, corporate events, etc.
• Organize and maintain BEO’s, checking counts and keeping track of daily changes.
• Type and update floral wedding/event contracts.
• Assist with scheduling of client meetings.
• Process End of Month reports.
• Assist with any departmental special projects as necessary.
• Participate in special events including Concours d’Elegance, AT&T Pro-Am, Pebble Beach Food & Wine and U.S. Open among others.
• Comply with all Pebble Beach Company safety and health policies and procedures.

Absolutely Required Skills:

• Excellent communication skills.
• Strong organizational skills.
• Ability to handle multiple tasks in a fast paced environment.
• Proficient in Microsoft Office.
• 3 years’ receptionist/clerical experience required.
• High school diploma or equivalent.

Desired Skills:

• Experience in hospitality preferred.
• Advanced computer skills.
• Knowledge of the Pebble Beach Resorts and the Monterey Peninsula.

Why work for Pebble Beach Company:

• Competitive Pay:  $22.00 - $23.00/hour
• Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family’s health needs free of cost.
• Prepare for your future.You will be eligible to participate in our 401(K)-retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
• We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
• Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
• Grow your career with Pebble Beach.We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
• Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Salary : $22 - $23