What are the responsibilities and job description for the HSE Administrative Assistant position at Philly Shipyard default?
ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.
- Ensure that all PSI safety procedures, rules and regulations are followed and met
- Prepare, critique, and edit written documents and correspondence for accuracy and presentation
- Review and distribute incoming and outgoing office correspondence
- Organize and/or assist in preparation of materials for internal and external meetings and classes
- Schedule meetings and appointments as required
- Manage the inventory of general safety supplies (i.e., first aid supplies, forms, documents, etc.)
- Prepare purchase requisitions for supplies
- Develop and / or assist with weekly safety briefs
- Ensure all new hire folders are created and scanned into the department shared drive
- Update all PSI employee training records in PSI Learning Management System (UKGPro LMS)
- Manage confidential information and materials
- Perform other related duties as required and assigned
COMPETENCIES
- Proficient in MS Office Suite (MS Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to details
- Ability to work independently
- Time management
- Willingness and ability to work as a team member
SUPERVISORY RESPONSIBILTY
This position has no supervisory responsibilities.
EDUCATION AND EXPERIENCE
- Associate degree required; Bachelor’s degree preferred
- Manufacturing industry background preferred, but not required
- Two to three years’ experience in administrative role
- Experience with Learning Management System (LMS) and UKG Pro a plus
- Bilingual (Spanish) highly preferred
WORK ENVIRONMENT
Environmental exposures are similar to those found in most heavy industrial settings and may include noise, heat, cold, vibration, dust, fumes and smoke. Work may be carried on indoors or outdoors, and may involve exposure to inclement weather conditions.
*Philly Shipyard is a TOBACCO FREE facility.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A range of motion sufficient to perform general lifting, carrying, bending, stooping, climbing, extended walking or standing, etc. is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time, safety-sensitive position. Standard days and hours of work vary by department, days and hours determined by department schedules.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time or without notice.
Philly Shipyard is committed to equal opportunity for all applicants. The recruitment, selection, employment and training of employees during employment, shall be without discrimination because of race, color, religion, national origin, gender or age-except that the applicant must meet the minimum age requirement. Philly Shipyard does not, and will not, discriminate because of the disability of such individual.
