CONSTRUCTION PROJECT ADMINISTRATOR

Phoenix Electric, Inc. is a Multi-Family Electrical Contractor engaged in various projects throughout the state of Texas. We are seeking qualified construction project administrators for immediate full time hire in Hutto, Texas. www.phoenixelectrictx.com

Job Description:

• Prepare, process, and submit project AIA billings by the established deadlines
• Ensure accurate job setups following established standard operating procedures
• Review project contracts to ensure accurate project setup and billing requirements
• Obtain certificates of insurance for all new projects and manage the annual renewal process
• Update contracts with change orders
• Obtain job specific tax exemption certificates
• Obtain and submit bonds and waivers per project requirements
• Collaborate with project managers and others to ensure billing accuracy
• Maintain the billing folders for all projects, with all the appropriate documents
• Resolve project specific customer and internal billing matters
• Reconcile billing and payment discrepancies
• Managing receivables collectability
• Check deposits and receiving payments
• Work with controller to reconcile variances that occur in the application of cash
• Manage time keeping system and track PTO
• Certified payroll report submission
• Maintain reports for managers
• Various other accounting and administrative duties as assigned

Requirements:

• Strong understanding of AIA billing documents
• Experience working in an accounting system
• Proficiency in Microsoft Office suite products including Excel, Word and Outlook
• Ability to multitask in a fast paced environment
• Strong attention to detail
• Must be able to prioritize and manage workflow
• Regular, full time, predictable onsite attendance

We Offer:

• Health, Dental & Vision
• Life Insurance & Short Term Disability
• Health Savings Account
• 401K
• (PTO) Paid Time Off and Paid Holidays

The ideal candidate will be an organized self-starter that takes initiative, has a sense of urgency and follows through on completion of job responsibilities. For consideration, please respond with resume, salary requirements, work references and current phone number.

Job Type: Full-time

Pay: $52,000.00 - $62,400.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person