Grant Coodinator

Prevention Links’ mission is to promote healthy, resilient communities through education, family strengthening, and addiction recovery support. The Grants Coordinator (GC) is a member of the agency’s Development Team and is instrumental in advancing the mission of Prevention Links by coordinating the lifecycle of grant funding for the agency. This position is pivotal in identifying and securing new funding opportunities that align with the organization’s mission and programs. The GC will assist in the coordination of grant applications with the CDO. Additionally, the GC is tasked with managing the lifecycle of grants, which includes tracking critical deadlines, overseeing compliance with grant requirements, and maintaining meticulous records. This role requires proactive communication, as the GC will regularly notify the Chief Development Officer of upcoming deadlines and deliverables. The GC will also oversee the organization and maintenance of grant-related documents, including contracts, reports, and signed agreements, ensuring all files are up to date and accessible. Beyond grants, the GC will collaborate with the Development Team to support fundraising events and contribute to the agency’s overall development strategy. This position offers an opportunity to make a significant impact on the financial sustainability of Prevention Links while working closely with a dedicated and passionate team.

Grant Coordination Responsibilities:

• Assist with the preparation and submission of grant applications.

• Research and identify grant opportunities aligned with the agency’s mission and programs.

• Complete research necessary for grant narratives.

• Collaborate with internal teams to gather information and prepare grant proposals.

• Monitor compliance with grant contracts and manage the lifecycle of grants, including tracking reports, renewal timelines, grant end dates, and other key milestones.

• Keep meticulous records using grant management tracking system to ensure all deadlines are met.

• Notify the Chief Development Officer of upcoming grant-related deadlines.

• Manage and maintain grant files and documentation, including contracts and signed agreements, within the shared drive.

Event Support Responsibilities:

• Collaborate with the Development Team to support agency fundraising events.

• Assist as needed with fundraising efforts for large scale agency events.

Administrative Responsibilities:

• Ensure timely collection of necessary signatures for grant documents.

• Maintain accurate records and documentation of all grant activities.

• Notify all appropriate parties of newly funded grants including budget information, partnerships, objectives, etc.

• Execute MOUs with external organizations as appropriate.

Training Responsibilities:

• Work with the CDO and COO to ensure new grants are understood by the Division Director which will oversee the new program.

• Assists in the development and management of grant lifecycle tracking tools.

Communication Responsibilities:

• Answers phone appropriately; takes messages and makes appropriate referral when necessary.

• Consistently demonstrates excellent written and verbal communication skills, strong problem-solving abilities, and ability to exercise independent judgement and initiative as appropriate.

• Must work collaboratively with external organizations around the state, representing Prevention Links positively and effectively

Behavioral Expectations:

• Establish connections with others to build trust, share ideas and accomplish work.

• Help others become more effective at data collection efforts through training, clear expectations, encouragement and coaching.

• Be proactive about making others feel safe and welcomed.

• Be clear in communication and communicate the same information in multiple formats (verbal, written, one on one, group, etc.)

• Identify the consequences of actions and hold yourself responsible for performance.

• Take responsibility and ownership of your actions and results.

• Be solution-focused.

• Voice your concerns and reservations in real time.

• Be generous with positive feedback to the team.

• Be 10 minutes early for meetings with funders, partners, and stakeholders.

• Maintain a clean and professional workspace.

Other Responsibilities:

• Complete any other duties requested by the Prevention Links management team.

• Must be able to speak and write English. Must be able to walk, stand and sit for long periods of time when required. Must be able to communicate clearly and appropriately with Board, staff and community at large.

• Maintain an understanding of all programs, grants, and projects offered by Prevention Links.

• Other tasks and responsibilities as requested by the CEO or CDO.

WORK FORMAT:

• This position is a hybrid position with a minimum of 3 days in office at the Prevention Links HQ, located in Kenilworth, NJ.

EDUCATION, EXPERIENCE, & SKILL SET:

• Bachelor’s Degree required.

• Minimum of 2 years of experience in grant writing or grant management.

• Strong organizational skills and the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.

• Ability to work independently and collaboratively within a team.

• Commitment to Prevention Links’ mission and values.

• Ability to work effectively in collaboration with diverse set of people

• Integrity, positive attitude, mission-driven, and self-directed with demonstrated passion for Prevention Links’ mission and commitment to working collaboratively with a management team of senior professionals

• Ability to think strategically, manage multiple priorities, and problem solve

• Solid judgment and apparent leadership skills

• A team player, who can interrelate and operate effectively with peers and other associates within a collegial, yet demanding, work environment

• Strong work ethic

• Top-notch oral and verbal communication skills

• Impeccable time management skills with the ability to multitask

• Detail-oriented approach with ability to work under pressure to meet deadlines

REQUIRED AGENCY DUTIES AND RESPONSIBILITIES:

• Must be able to perform work responsibilities various locations.

• Must possess excellent oral and written communication skills.

• Must be sensitive, flexible and responsive to gender, race, ethnicity, socio-economic status, religion, age, sexual orientation or any other special needs as reflected in the ability to communicate with staff and/or clients.

• Must be proficient with Microsoft Word, Excel, PowerPoint, Outlook and possess basic computer skills.

• Must be available to attend weekend and evening meetings/events as required.

• Must be able to work both independently and in a team environment.

• Must possess the time management skills necessary to organize and manage multiple priorities and tasks.

• Must be authorized to work in the U.S and New Jersey.

• Must possess the ability to serve as a representative of Prevention Links, upholding agency’s expectation of excellence and collaboration.

• Must maintain an understanding of all programs, grants, and projects offered by Prevention Links.

• Must adhere to Prevention Links administrative, reporting and recordkeeping guidelines to support accurate documentation of activities.

• Must participate in all agency required training.

• Must be able to speak and write English.

• Must be able to walk, stand and sit for long periods of time.

• Must be able to lift 25 pounds.

• Must possess a valid New Jersey Driver’s License and an independent mode of transportation.

• Must complete all other duties and tasks as requested by the CEO.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Job descriptions can be revised and updated periodically to meet the needs of the organization.

SUPERVISORY RELATIONSHIP: Reports directly to CDO

TRAVEL: Domestic travel is required for this full-time position. Local, independent travel throughout the state of NJ is required. Must possess a valid driver’s license and method of transportation. Position requires frequent travel within and outside of Union, Middlesex, Hudson Counties. All travel mileage will be reimbursed.

EVENING AND WEEKEND AVAILABILITY: Must be available evenings and weekends for meetings, outreach, & event coverage.

HOURS PER WEEK: 35 Hours/ Week, Salary, Exempt

Prevention Links provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Prevention Links complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Prevention Links expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Prevention Links’ employees to perform their job duties may result in discipline up to and including discharge.