Operations AP Specialist - Hollywood, FL

Operations AP Specialist Job Description

Job Summary: The Operations Accounts Payable Specialist will provide accounts payable support to a growing real estate development company. This role will work directly with the company’s Accounts Payable Manager and play an active role in the construction accounting functions for a growing development firm handling multiple projects simultaneously.

Job Responsibilities: Including but not limited to

• Assemble, review and verify invoices and check requests.
• Flag and clarify any unusual or questionable invoice items or prices.
• Enter and upload invoices into system.
• Route ALL incoming invoices to the appropriate parties for multiple entities on a daily basis.
• Work with individuals at all levels of the company including management staff who authorize invoices.
• Review approved invoices for accuracy, post batch to AP System.
• Track expenses and process expense reports.
• Prepare and process electronic transfers and payments if necessary.
• Prepare and perform check runs.
• Post transactions to journals, ledgers and other records.
• Reconcile accounts payable transactions.
• Review aging reports and resolve stale dated items.
• Prepare an analysis of accounts.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice and/or payment discrepancies.
• Maintain vendor files.
• Correspond with vendors and respond to inquiries.
• Produce monthly reports.
• Assist with month-end closing.
• Provide supporting documentation for audits.
• Maintain accurate historical records.
• Maintain the confidentiality of organizational information.
• Set up new vendors and maintain 1099 vendor information.
• Copy and file invoices with supporting attachments.

Job Requirements & Qualifications:

• High school diploma or GED required plus two (2) years professional work experience in accounts payable
• Knowledge of relevant accounting software (such as Yardi, Sage, QuickBooks,).
• Knowledge of general accounting procedures.
• Proficient in data entry and management.
• 1-3 years’ experience in accounts payable preferably in the construction industry.
• Accounting/GAAP knowledge.
• Advanced knowledge of Microsoft Office (emphasis on Excel & Access).
• Excellent oral and written communication skills.
• Strong initiative and ability to manage multiple projects and accounts, as well as strong, follow-through skills.
• Ability to complete projects timely and accurately.
• Must be detail-oriented with strong organizational and analytical skills.
• Ability to work well with others in a fast-paced, dynamic environment with tight deadlines.
• Organizing and prioritizing.

Benefits:

• Competitive salary commensurate with experience ($60,000 - $65,000 per year)
• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Collaborative and team-oriented work environment.
• Opportunities for professional development and career advancement within a growing organization.

About Us:

Prime Group’s vertically integrated approach unifies multiple Real Estate disciplines under a single roof sharing a multifaceted vision of improved, sustainable real estate development utilizing our diverse strengths, strategic affiliates, and talented in-house professionals. Our results are a robust portfolio of retail centers, offices, mixed-use developments, hotels, resorts, restaurants, and residential single and multi-family communities; each supported and sustained through technology, planning, and experienced skilled personnel. We are a privately owned company with the agility and strength to leverage unique opportunities. With growth as a measure of our success, Prime Group’s core affiliates shift and share resources to support our projects, processes, companies, and clients. Since Prime Group began as a residential real estate development company, the company has grown to include commercial retail, office, hospitality, and mixed-use specialties, consultation, and management.

If you are a motivated Accounts Payable Specialist with a passion for real estate development and investment, we invite you to apply for the Operations Accounts Payable Specialist position at Prime Group.

Job Title: Operations Accounts Payable Specialist

Location: Hollywood, Florida

Company: Prime Group – Prime General

Department: Accounting

Reports To: Accounts Payable Manager

Salary: $60-65k per year

FLSA Status: Salary, Exempt

Thank you for expressing interest in employment with Prime Group. While only those candidates considered for the position will be contacted, your resume will remain on file for 90 days.

Equal Opportunity Employer

Qualifications

Salary : $60,000 - $65,000